EXECUTIVE PERSONAL ASSISTANT- LOGISTICS COMPANY- SANDTON

Redline Recruitment; Sandton; On-site; ZAR 360,000 - 480,000; Full time

Job summary

RED|LINE Recruitment in Johannesburg is seeking an Executive Personal Assistant to provide comprehensive executive and personal support to senior management in a fast-paced logistics environment.

The role covers diary management, travel planning, correspondence handling, and general office administration, requiring discretion, organisation, and proactive problem-solving.

Qualifications

• Matric/Grade 12 completed.
• Experience as an executive/personal assistant or senior administrative role.
• Secretarial or business qualification is advantageous.

Responsibilities

• Manage the executive's diary, appointments and schedule.
• Coordinate meetings, prepare agendas and take minutes.
• Handle correspondence and communications on behalf of the executive.
• Arrange domestic and international travel and itineraries.
• Provide personal administrative support and confidential arrangements.
• Supervise receptionist and office administration.
• Coordinate invoices, procurement and other admin tasks with Finance.
• Support with events and special projects as required.

Skills

Diary management

Travel coordination

Office administration

Communication skills

Discretion & confidentiality

Time management

Multitasking

Education

Matric / Grade 12

Secretarial / Admin qualification (advantage)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

EXECUTIVE PERSONAL ASSISTANT- LOGISTICS COMPANY

Johannesburg | Full-time | Salary negotiable

About the Opportunity

Our client is seeking a highly organised, professional and proactive Executive Personal Assistant to provide comprehensive administrative, executive and personal support to senior management.

The successful candidate will be responsible for managing the Executive’s diary, coordinating business and personal commitments, overseeing general office administration and ensuring the smooth day-to-day running of the office.

This role requires someone who is dependable, discreet, highly organised and able to anticipate requirements, manage competing priorities and work independently in a fast-paced environment.

Key Responsibilities

• Manage the Executive’s diary, appointments, meetings and daily schedule.
• Coordinate meetings, prepare agendas, documentation and presentations, and take minutes where required.
• Manage correspondence, emails, telephone calls and general communication on behalf of the Executive.
• Arrange domestic and international travel, accommodation, transfers and travel itineraries.
• Provide personal administrative assistance, including appointments, bookings and other confidential arrangements.
• Act as a professional point of contact for clients, suppliers, employees and other stakeholders.
• Oversee general office administration, maintenance, supplies and day-to-day office requirements.
• Liaise with IT support, building management, landlords and service providers regarding office-related matters.
• Coordinate invoices, expense claims, procurement and general administrative requirements with Finance.
• Supervise the Receptionist, oversee reception duties, delegate tasks and ensure the smooth functioning of the reception area.
• Coordinate office functions, executive meetings and other company events.
• Maintain organised filing systems and ensure confidential information is handled appropriately.
• Assist with ad hoc duties and special projects as required by the Executive.

Requirements

• Matric / Grade 12.
• Previous experience as an Executive Personal Assistant, Personal Assistant or in a similar senior administrative role.
• A relevant administrative, secretarial or business qualification would be advantageous.
• Strong computer literacy, including Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills in English.
• Strong organisational, planning and time-management abilities.
• Experience managing diaries, meetings, travel arrangements and general office administration.
• Previous experience supervising or coordinating reception or administrative staff would be advantageous.

Skills & Competencies

• Exceptional organisational skills and attention to detail.
• Professionalism, discretion and absolute confidentiality.
• Proactive approach with the ability to anticipate executive requirements.
• Strong communication and interpersonal skills.
• Excellent time management and prioritisation.
• Ability to manage multiple responsibilities and work under pressure.
• Sound judgement, initiative and problem-solving abilities.
• Reliable, accountable and able to work independently.
• Flexible and adaptable to changing priorities.

The Ideal Candidate

The ideal candidate will be a polished, dependable and resourceful individual who takes ownership of their responsibilities, maintains a high level of professionalism and ensures that executive and office requirements are handled efficiently and timeously.