Executive Personal Assistant

SA Metal Group; South Africa; On-site; ZAR 420,000 - 660,000; Full time

Job summary

SA Metal Group is seeking an experienced Executive Personal Assistant to provide comprehensive support to Gauteng Directors and collaborate with the Cape Town team. The role focuses on managing schedules, coordinating meetings and travel, and ensuring efficient administrative and project execution with a high level of discretion.

The successful candidate will handle complex calendars, prepare reports and presentations, and maintain filing systems, while reporting to senior leaders in Gauteng and

Qualifications

• 10+ years' experience as an Executive Assistant or Personal Assistant supporting senior management.

Responsibilities

• Manage and coordinate the diaries, schedules and appointments for the Gauteng Directors.
• Coordinate meetings, including preparation of agendas, presentations, meeting packs, minute-taking and follow-up actions.
• Coordinate Gauteng travel arrangements, accommodation, itineraries and online bookings.
• Prepare reports, presentations, spreadsheets and other executive documentation as required.
• Provide administrative and project support, including progress tracking and executive reporting.
• Screen, prioritise and manage confidential communications and information.

Skills

Data Capturing

Diary Management

Filing

Organization

Presentations

Project Administration

Travel Arrangements

Education

Bachelor’s degree in Business Administration/Office Management or related field

Tools

Microsoft Office

Job description

SA Metal Group is proud of the high quality of people it has attracted.
Our employees are committed to our mission of providing the best
possible service to all our valued suppliers and customers, with
enthusiasm and integrity.

We believe that our people are our biggest asset. We aim to provide all staff members with all possible opportunities to realize their full potential within optimum working conditions. The process starts with selecting the right people for the job, after which we ensure continuous skills development, assisting the SA Metal Group to grow and develop.

We strive to conduct all our business with integrity, professionalism and a positive attitude.

Training, Empowerment & Development

SA Metal Group’s Human Capital Development Policy states:

“SA Metal Group values its people above all other assets and strives to develop all staff members to their full potential. To this end the Company provides excellent human capital development programmes and rewards staff members who strive to improve themselves and show commitment to the Mission of the Company.”

We offer many development programmes, including our Supervisory Development Programme, Artisan Development Programme and Adult Basic Education and Training Programme. We have on-site computer training facilities countrywide where these courses are held.

These programmes are aimed to develop, motivate and upskill our employees, providing them with an opportunity to progress to their full potential within SA Metal Group.

JOB DESCRIPTION

We are seeking an experienced, professional and highly organized Executive Personal Assistant to provide
comprehensive support to the Gauteng Directors. The successful candidate will be responsible for, amongst
other things, managing executive schedules, coordinating meetings and travel arrangements, supporting
project administration, and ensuring the efficient execution of administrative and operational functions. This
role requires a proactive individual with excellent communication skills, exceptional attention to detail, superb
presentation and the ability to maintain the highest level of confidentiality. The successful incumbent will
report to the Directors in Gauteng and the Executive Personal Assistant in Cape Town.

He/she will also have to:

POSITION REQUIREMENTS

• Manage and coordinate the diaries, schedules and appointments for the Gauteng Directors.
• Arrange and coordinate meetings, including the preparation of agendas, presentations, meeting packs, minute-taking and following-up on action items.
• Co-ordinate Gauteng travel arrangements, accommodation, itineraries and online bookings, including vehicle rentals, airport parking and guesthouse accommodation.
• Prepare reports, presentations, spreadsheets, correspondence and other executive documentation as required.
• Provide administrative and project support, including progress tracking, executive reporting, tender submissions and following up on outstanding actions.
• Screen, prioritise and manage incoming communications, requests and confidential information.
• Maintain accurate filing systems, records and documentation, ensuring confidentiality at all times.
• Liaise and collaborate with the Cape Town Executive Personal Assistant, including the submission of ad hoc administrative tasks and the co-ordination of office support services.
• Perform general personal assistant duties, special projects and ad hoc assignments as required.

QUALIFYING EXPERIENCE

• Relevant tertiary qualification in Business Administration, Office Management or a related field would be advantageous.
• Advanced proficiency in Microsoft Office suite (Excel, Word, PowerPoint and Outlook).
• Minimum 10 years' experience as an Executive Assistant or Personal Assistant supporting senior management.
• Experience in project administration and reporting would be advantageous.
• Valid driver's license and own transport preferred.

QUALIFYING ATTRIBUTES

• Exceptional organizational, planning and time-management skills.
• High level of professionalism, discretion and integrity.
• Strong communication (verbal and written) and interpersonal skills with proven ability to engage and manage stakeholders effectively.
• Ability to work independently, take initiative and solve problems effectively.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities, work under pressure and meet tight deadlines.

We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been
contacted within fourteen (14) days from the date of their submission should consider their application
unsuccessful.

Please note that the successful candidate will receive a formal, written offer of employment after all
applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a
company representative authorized to make such an offer. Representations made on behalf of the
company in any other form do not constitute valid offers of employment and should not be construed as
such.

Skills

• Data Capturing
• Diary Management
• Filing
• Organization
• Presentations
• Project Administration
• Travel Arrangements