Executive Personal Assistant

Placements24; Rustenburg; Hybrid; ZAR 800,000 - 1,200,000; Full time

Benefits offered by this job

Remote work

Competitive salary package

Medical and dental insurance

Professional development support

Home office allowance

Paid vacation and personal days

Job summary

Placements24 is seeking an Executive Personal Assistant to support a senior executive in a remote-capacity role operating within the Rustenburg business context. The role demands exceptional organization, discreet communication, and proactive problem solving, with oversight of calendar, travel, and high-level meetings.

You will coordinate international travel, prepare agendas, take minutes, manage expenses, and liaise with internal and external stakeholders, all while maintaining confidentiality

Qualifications

• 6+ years as an Executive Personal Assistant to senior executives.
• Experience coordinating international travel and detailed itineraries.
• Excellent written and verbal communication; high professionalism.
• Proficient with Microsoft Office and virtual collaboration tools.

Responsibilities

• Manage a complex executive calendar, scheduling meetings, appointments, and travel.
• Arrange domestic and international travel, including flights, accommodation, and transport.
• Prepare agendas, attend meetings, take minutes, and follow up on actions.
• Screen and prioritize communications, emails, and calls for timely routing.
• Conduct research and prepare reports and presentations as requested.
• Handle confidential information with utmost discretion.
• Manage expense reports and run personal errands as needed.
• Liaise with internal and external stakeholders as a point of contact.
• Anticipate executive needs and proactively address issues.
• Maintain organized digital and physical filing systems.

Skills

Executive support

Travel planning

Calendar management

Communication

MS Office

Confidentiality

Stakeholder management

Remote work

Problem solving

Tools

Microsoft Office

Virtual collaboration tools

Job description

About the Role

Our client, a prestigious and globally recognized firm, is actively seeking a highly motivated and exceptionally discreet Executive Personal Assistant to support one of their key executives. This critical role requires an individual with superior organizational abilities, impeccable communication skills, and a proactive mindset. The successful candidate will manage complex schedules, coordinate high-level meetings, and handle a wide range of administrative tasks with utmost professionalism. This position offers the opportunity to work closely with senior leadership and gain insights into strategic decision-making processes. The ideal candidate will be adaptable, resourceful, and capable of anticipating needs and resolving issues before they arise. Working from a remote capacity, this role demands a high degree of self-discipline and effective remote collaboration skills. The successful applicant will be a trusted confidante, ensuring the executive's time is optimized and their professional life is managed seamlessly. We are looking for someone who understands the demands of supporting C-suite executives and can maintain confidentiality at all times. This role is based remotely but serves a key executive operating within the Rustenburg business context.

Key Responsibilities

• Manage and maintain a complex and dynamic executive calendar, including scheduling meetings, appointments, and travel.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, often at short notice.
• Prepare agendas, attend meetings, take minutes, and follow up on action items.
• Screen and prioritize communications, including emails and phone calls, ensuring timely responses and appropriate routing.
• Conduct research on various topics and prepare reports and presentations as requested.
• Handle confidential and sensitive information with the utmost discretion.
• Manage expense reports and personal errands for the executive as required.
• Act as a liaison between the executive and internal/external stakeholders.
• Anticipate the needs of the executive and proactively address potential issues.
• Maintain organized digital and physical filing systems.

Requirements

• A minimum of 6 years of experience as an Executive Personal Assistant or similar role supporting senior executives.
• Proven experience managing complex international travel arrangements and detailed itineraries.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Demonstrated ability to handle confidential information with complete discretion.
• A proactive, resourceful, and solutions-oriented approach.
• Ability to work independently and manage multiple priorities effectively in a remote setting.
• High level of integrity and reliability.
• Experience supporting executives within the Rustenburg region is advantageous.

Benefits

• Competitive salary package commensurate with extensive experience.
• Comprehensive medical and dental insurance coverage.
• Generous allowance for professional development and training opportunities.
• The flexibility of a remote work arrangement.
• Opportunities to work with a highly respected executive and influential organization.
• Performance-based bonus incentives.
• Allowance for home office setup and expenses.
• Paid vacation and personal days.