Administrative Assistant (Executive Support)

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 360,000; Full time

Job summary

Placements24 is seeking an Administrative Assistant to provide executive support in a fully remote role, primarily serving senior leadership based in Rustenburg, North West. The successful candidate will be highly organized, discreet, and proactive, managing calendars, communications, travel, and documentation to ensure smooth leadership workflows.

The role requires strong MS Office skills, excellent written and verbal communication, and the ability to work independently with minimal supervision

Qualifications

• Proven experience as Administrative/Executive Assistant.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to anticipate needs and solve problems proactively.
• Experience in coordinating complex travel arrangements.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Arrange travel plans, itineraries, and accommodations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain confidential files and records with meticulous accuracy.
• Conduct research and compile data for executive projects.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Assist with the preparation and distribution of meeting materials.
• Handle expense reporting and budget tracking for executive needs.
• Provide general administrative support and manage ad-hoc requests.
• Ensure efficient remote communication and collaboration.

Skills

Calendar management

Communication skills

Proactive problem solving

Remote collaboration tools

Tools

MS Office Suite

Excel

PowerPoint

Outlook

Job description

About the Role

Our client is actively seeking a highly efficient and discreet Administrative Assistant to provide executive support in Rustenburg, North West . This critical role involves managing the administrative needs of senior management, ensuring their schedules are optimized and their workflows are seamless. The ideal candidate will be exceptionally organized, proactive, and possess outstanding communication skills. This is an excellent opportunity to work closely with leadership and contribute to the strategic objectives of a respected organization. We are committed to creating a supportive and professional remote working environment where your skills and dedication are recognized.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Arrange travel plans, itineraries, and accommodations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain confidential files and records with meticulous accuracy.
• Conduct research and compile data for executive projects.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Assist with the preparation and distribution of meeting materials.
• Handle expense reporting and budget tracking for executive needs.
• Provide general administrative support and manage ad-hoc requests.
• Ensure efficient remote communication and collaboration.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• High degree of professionalism and discretion.
• Ability to anticipate needs and proactively solve problems.
• Experience in managing complex travel arrangements.
• Familiarity with remote collaboration tools.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.

Benefits

• Competitive annual salary.
• Fully remote work arrangement, offering significant flexibility.
• Opportunity to support key leadership in Rustenburg, North West .
• Access to professional development resources.
• Contribute to a company with a strong reputation.