Executive Assistant

Pro-Match Recruitment; Wes-Kaap; On-site; ZAR 279,000 - 335,000; Full time

Job summary

Pro-Match Recruitment in Cape Town seeks an experienced Executive Assistant to provide high-level administrative support to senior management. You will manage diaries, meetings, travel arrangements and prepare documentation while handling confidential information with discretion.

The ideal candidate is fluent in Afrikaans and English, holds a relevant university degree with strong academics, and has excellent MS Office skills.

Qualifications

• Relevant university degree with a strong academic record.
• Excellent Matric results.
• Experience as an Executive/Personal Assistant is advantageous.
• Experience in financial services or markets is beneficial.

Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage diaries, meetings, appointments and travel arrangements.
• Coordinate meetings, prepare agendas, compile documentation and follow up on action items.
• Assist with presentations, reports, correspondence and business documentation.
• Handle confidential information with absolute discretion.
• Communicate professionally with internal and external stakeholders.
• Assist with projects, research, administration and ad hoc business requirements.
• Identify outstanding tasks and ensure deadlines are met.
• Take ownership of responsibilities to avoid missing important details.

Skills

Afrikaans and English fluent

Excellent written and verbal comms

Microsoft Office proficiency

Diary management

Professional stakeholder communication

Education

University degree

Excellent Matric results

Tools

Outlook

Excel

Word

PowerPoint

Job description

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage diaries, meetings, appointments and travel arrangements.
• Coordinate meetings, prepare agendas, compile documentation and follow up on action items.
• Assist with presentations, reports, correspondence and business documentation.
• Handle confidential information and sensitive matters with absolute discretion.
• Communicate professionally with internal and external stakeholders.
• Assist with projects, research, administration and ad hoc business requirements.
• Proactively identify outstanding tasks, anticipate requirements and ensure deadlines are met.
• Take ownership of responsibilities and ensure that no important details or tasks fall through the cracks.

Minimum Requirements & Qualifications

• Fluent in Afrikaans and English, with excellent written and verbal communication skills.
• Relevant university degree, supported by a strong academic record.
• Excellent Matric results.
• Previous experience as an Executive Assistant, Personal Assistant or in a similar role will be advantageous.
• Experience within financial services or financial markets will be highly beneficial.
• Strong computer literacy, particularly Microsoft Office, including Outlook, Excel, Word and PowerPoint.
• Willingness and ability to work full-time from the Cape Town office.

Personal Attributes

The successful candidate will demonstrate the following qualities:

• Trustworthy and discreet: Able to handle confidential business and personal information with complete professionalism.
• Proactive and resourceful: Takes initiative, thinks ahead and finds solutions rather than waiting for instructions.
• Exceptionally detail-oriented: Notices the finer details and consistently produces work of a high standard.
• Intelligent and eager to learn: Grasps new concepts quickly, exercises sound judgement and is committed to continuous development.
• Hardworking and committed: Demonstrates a strong work ethic and is willing to go the extra mile when required.
• Highly organised: Able to manage multiple priorities, work under pressure and consistently meet deadlines.
• Professional and personable: Confident and comfortable engaging with senior executives, clients and external stakeholders.

The Ideal Candidate

The ideal candidate will be looking for more than just a job and will have the ambition to become an integral part of the team and make a meaningful contribution to the business.

The successful individual will be ambitious, dependable, self-motivated and driven by a genuine desire to deliver excellent work. They will be comfortable taking ownership, anticipating the needs of senior management and ensuring that responsibilities are handled efficiently and professionally.

Remuneration

R25,000 – R30,000 per month, depending on qualifications, experience and overall suitability for the role.