Executive Assistant

IntelliStaff; Gauteng; On-site; ZAR 360,000 - 540,000; Full time

Job summary

IntelliStaff is seeking an experienced EA/PA to provide high-level administrative and strategic support to the MD or senior executive. You will manage the diary, meetings, travel, and logistics, screen communications, and prepare management packs and minutes.

The role requires 3–5+ years of experience at a senior level, advanced MS Office skills, and excellent discretion and communication. Flex hours and a valid driver’s licence are often required.

Qualifications

• Matric plus a diploma or degree in Office Management, Business Administration or similar (preferred).
• 3–5+ years of EA or PA experience, ideally at senior level.
• Advanced MS Office (Outlook, Excel, PowerPoint) and strong written English.
• Excellent organisation, discretion, judgement and communication.
• Ability to work under pressure and flex hours when needed.
• Valid driver’s licence (often required).

Responsibilities

• Manage the executive's diary, meetings, travel and logistics.
• Screen calls, emails and requests, and handle confidential matters with discretion.
• Prepare reports, presentations, senior management packs and meeting minutes.
• Coordinate with internal teams, clients and stakeholders on the executive's behalf.
• Organise events, offsites and exco meetings.
• Track action items, deadlines and follow-ups.
• Process expense claims and assist with budgets and basic admin finance.
• Handle special projects and act as a gatekeeper and liaison.

Skills

MS Office Advanced

Diary management

Executive support

Discretion

Communication

Education

Office/Business admin degree

Tools

Outlook

PowerPoint

Excel

Job description

Location: Woodmead, Johannesburg

Purpose:

Provide high-level administrative and strategic support to the MD or senior executive so they can focus on priorities.

Key responsibilities

• Manage the executive's diary, meetings, travel and logistics
• Screen calls, emails and requests, and handle confidential matters with discretion
• Prepare reports, presentations, senior management packs and meeting minutes
• Coordinate with internal teams, clients and stakeholders on the executive's behalf
• Organise events, offsites and exco meetings
• Track action items, deadlines and follow-ups
• Process expense claims and assist with budgets and basic admin finance
• Handle special projects and act as a gatekeeper and liaison

Requirements

• Matric plus a diploma or degree in Office Management, Business Administration or similar (preferred)
• 3–5+ years of EA or PA experience, ideally at senior level
• Advanced MS Office (Outlook, Excel, PowerPoint) and strong written English
• Excellent organisation, discretion, judgement and communication
• Ability to work under pressure and flex hours when needed
• Valid driver's licence (often required)