Executive Assistant

Hr Xchange; Gauteng; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Hr Xchange is seeking an Executive Personal Assistant to provide executive, administrative and coordination support to the Managing Director. You will manage the MD’s diary, coordinate meetings and travel, and handle confidential information with discretion.

The role requires strong MS Office/Teams skills and prior experience supporting senior management. It is an on-site, permanent full-time position based in Springs, East Rand, South Africa.

Qualifications

• Matric/Grade 12 required or equivalent; secretarial/PA qualification advantageous.
• Experience supporting senior management in an executive environment.
• Proven ability to handle confidential information with discretion.
• Strong diary management, travel coordination and document handling.

Responsibilities

• Manage the Managing Director’s diary, appointments and priorities, resolving scheduling conflicts and ensuring meeting preparation.
• Draft and coordinate correspondence, screen calls and requests, and track communications requiring a response or decision.
• Coordinate executive meetings, prepare agendas and meeting packs, record minutes and follow up on actions.
• Provide administrative support for director meetings and maintain confidential governance documents and records.
• Arrange local and international travel, accommodation, transport and itineraries.
• Coordinate client functions, management events and executive meetings as required.
• Maintain executive filing systems and prepare presentations, reports, expense claims and administrative records.
• Coordinate documents requiring review, signatures or approval.
• Liaise with the finance department on debtors administration, confidential monthly salary inputs and expenses.
• Protect sensitive company and employee information and comply with confidentiality policies.

Skills

Diary management

Prioritisation

Confidentiality

Communications

Executive support

Education

Matric/Grade 12

Secretarial/PA qualification (advantage)

Tools

MS Office & Teams

Job description

Salary: Market Related

Location: Springs / East Rand

Employment type: Permanent, full-time

Working arrangement: On-site

Our client is seeking an Executive Personal Assistant to provide executive, administrative and coordination support to the Managing Director. The role involves managing diary commitments, coordinating meetings and travel, handling confidential information and following up on executive priorities.

Responsibilities

• Manage the Managing Director’s diary, appointments and priorities, resolving scheduling conflicts and ensuring meeting preparation.
• Draft and coordinate correspondence, screen calls and requests, and track communications requiring a response or decision.
• Coordinate executive meetings, prepare agendas and meeting packs, record minutes when required, and follow up on action items.
• Provide administrative support for director meetings and maintain confidential governance documents and records.
• Arrange local and international travel, accommodation, transport and itineraries.
• Coordinate client functions, management events and executive meetings as required.
• Maintain executive filing systems and prepare presentations, reports, expense claims and administrative records.
• Coordinate documents requiring review, signatures or approval.
• Liaise with the finance department on debtors administration, confidential monthly salary inputs and expenses.
• Protect sensitive company and employee information and comply with applicable confidentiality and information management policies.

Requirements

• Matric/Grade 12 preferred.
• A relevant secretarial, business administration or executive-assistance qualification would be advantageous.
• Experience supporting senior management preferred.
• Experience coordinating meetings, executive documentation, travel and confidential correspondence preferred.
• Strong practical experience with Microsoft Office and Teams.
• Strong executive administration, diary management, prioritisation and follow-up skills.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Professional written and verbal communication skills .

Our client is an equal opportunity employer.