Event Logistics Coordinator (Nelspruit)

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 277,000 - 387,000; Part time

Benefits offered by this job

Hybrid work arrangement

Competitive daily rate

Job summary

Placements24 is seeking an Event Logistics Coordinator in or near Nelspruit to manage on-site logistics for Mpumalanga events. The role combines planning remotely with substantial on-site presence during events, offering a dynamic contract position within a fast-paced team.

The ideal candidate has strong organization, vendor coordination, and problem-solving skills, with experience in event production. Flexible hours including evenings and weekends are expected.

Qualifications

• 2+ years of proven experience in event coordination or logistics.
• Strong understanding of event production and operations requirements.
• Excellent organizational and time-management skills with keen attention to detail.
• Ability to manage multiple tasks and prioritize in high-pressure environments.
• Strong problem-solving skills and quick thinking on your feet.
• Excellent communication and interpersonal skills with vendors and clients.

Responsibilities

• Coordinate venue setup and breakdown to meet requirements.
• Manage vendor relationships and logistics (catering, AV, security, etc.).
• Oversee transport, setup, and management of event equipment/materials.
• Develop and manage detailed event run sheets and timelines.
• Liaise with clients and stakeholders to ensure objectives are understood.
• Provide on-site support during events and troubleshoot issues.

Skills

Event coordination

Logistics management

Time management

Multitasking

Problem solving

Communication

Interpersonal skills

Tools

Microsoft Office

Job description

About the Role

Our client, an events management company specializing in community and cultural festivals, is seeking a highly organized and proactive Event Logistics Coordinator based in or near **Nelspruit**. This role is essential for the smooth execution of various events hosted throughout the **Mpumalanga** region. You will be responsible for managing all on-site logistics, including venue setup, vendor coordination, equipment management, and on-the-day problem-solving. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, dynamic environment. While this is a contract position, it offers significant opportunities to contribute to vibrant community events. A portion of the work may be remote, involving planning and coordination, with a substantial requirement for on-site presence during events.

Key Responsibilities

• Coordinate venue setup and breakdown, ensuring all requirements are met.
• Manage relationships and logistical arrangements with vendors (catering, AV, security, etc.).
• Oversee the transportation, setup, and management of event equipment and materials.
• Develop and manage detailed event run sheets and timelines.
• Liaise with clients and stakeholders to ensure event objectives are understood and met.
• Provide on-site support during events, troubleshooting any issues that arise.
• Ensure compliance with health, safety, and security regulations at event venues.
• Manage on-site registration and attendee flow.
• Assist with budget tracking for logistical expenses.
• Conduct post-event debriefs to identify areas for improvement.
• Source and manage temporary event staff or volunteers as needed.

Requirements

• Proven experience (2+ years) in event coordination, logistics management, or a similar role.
• Strong understanding of event production and operational requirements.
• Excellent organizational and time-management skills, with keen attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a high-pressure environment.
• Strong problem-solving skills and the ability to think quickly on your feet.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Experience working with vendors and suppliers.
• Must be available to work flexible hours, including evenings and weekends, especially during event periods.
• Familiarity with the **Nelspruit** area and its event venues is an advantage.
• This role requires a hybrid approach; ability to work remotely for planning and be physically present for events is essential.

Benefits

This contract role offers a competitive daily rate and the opportunity to work on exciting and high-profile community events in **Nelspruit** and across **Mpumalanga**. You will gain valuable experience in event logistics and management. The hybrid nature of the role provides some flexibility. Join a passionate team dedicated to creating memorable experiences for attendees.