Event Logistics Coordinator

Placements24; Upington; Hybrid; ZAR 100,000 - 167,000; Full time

Benefits offered by this job

Contract position

Competitive remuneration package

Valuable event management experience

Job summary

Placements24 is seeking an organized and detail-oriented Event Logistics Coordinator to support operations in Upington, Northern Cape. You will manage supplier coordination, event setups, inventory, and on-site execution to ensure seamless events.

The role requires strong organization, communication, and a proactive problem-solving approach in a fast-paced environment. This contract position offers hands-on experience in event management within the Northern Cape region, with opportunities to

Qualifications

• Previous experience in event coordination, logistics, or operations.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.
• Willingness to work flexible hours including evenings and weekends.

Responsibilities

• Assist in planning and coordination of all logistical aspects for events in Upington, Northern Cape.
• Liaise with vendors and suppliers to confirm bookings, deliveries, and services.
• Manage on-site setup and breakdown of event venues, ensuring timely and efficient execution.
• Oversee inventory of event equipment and supplies, ensuring adequate stock levels.
• Support event managers during events, addressing operational needs as they arise.
• Ensure compliance with venue rules, health and safety regulations.

Skills

Event coordination

Logistics

Communication

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic event management company, is seeking an organized and detail-oriented Event Logistics Coordinator to support their operations in Upington, Northern Cape. This role is crucial for the successful planning and execution of various events, ensuring all logistical elements are managed efficiently. You will be responsible for coordinating with suppliers, managing event setups, overseeing inventory, and ensuring seamless operations on-site. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will play a key part in bringing events to life, working closely with the events team to ensure client satisfaction. This position offers a great opportunity to gain hands-on experience in event management within the Northern Cape region. The coordinator will be the backbone of event execution.

Key Responsibilities

• Assist in the planning and coordination of all logistical aspects for events in Upington, Northern Cape.
• Liaise with vendors and suppliers to confirm bookings, deliveries, and services.
• Manage on-site setup and breakdown of event venues, ensuring timely and efficient execution.
• Oversee inventory of event equipment and supplies, ensuring adequate stock levels.
• Support the event managers during events, addressing operational needs as they arise.
• Ensure compliance with venue rules, health, and safety regulations.
• Prepare event documentation, checklists, and site plans.
• Assist with transportation arrangements for staff, equipment, and materials.
• Maintain accurate records of expenses and logistical arrangements.
• Communicate effectively with the event team and stakeholders throughout the event lifecycle.

Requirements

• Previous experience in event coordination, logistics, or operations is preferred.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Willingness to work flexible hours, including evenings and weekends, as required for events in Northern Cape.
• Ability to remain calm and problem-solve under pressure.
• A proactive attitude and a willingness to learn.
• Familiarity with event setup and breakdown procedures.
• Valid driver's license and own reliable transport is an advantage for the Upington area.

Benefits

• Contract position with potential for extension based on performance.
• Competitive remuneration package.
• Opportunity to gain valuable experience in event management in Upington.
• Work with a variety of exciting events and clients.
• Exposure to different aspects of event operations within the Northern Cape.
• Collaborative and supportive work environment.