Events Coordinator

Placements24; Upington; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Staff meals

Uniform provided

Employee discounts on hotel services

Professional development and training

Job summary

Placements24 presents an opportunity for an Events Coordinator for a prestigious Upington hotel in the Northern Cape. The role focuses on planning and executing corporate meetings and social events, coordinating with catering, AV, and banqueting teams, and delivering seamless on-site event experiences.

The ideal candidate demonstrates strong organizational and communication skills, is adaptable under pressure, and can manage multiple events with a customer-focused approach.

Qualifications

• 1–2 years of experience in event planning or coordination.
• Qualification in Hospitality Management or Event Management is a plus.
• Strong organizational, communication, and interpersonal skills required.

Responsibilities

• Coordinate all aspects of event planning from initial client contact to post-event follow-up.
• Liaise with clients to understand requirements and provide tailored solutions.
• Develop event proposals, menus, timelines and budgets.
• Manage logistics between clients and hotel departments (catering, AV, banqueting, housekeeping).
• Oversee on-site execution and ensure professional delivery of each event.
• Conduct site visits and client meetings to showcase venue capabilities.
• Monitor budgets, expenses and profitability for events.
• Maintain relationships with clients and suppliers and ensure compliance with hotel policies.

Skills

Organizational skills

Communication

Interpersonal skills

Customer-focused

Multitasking

Education

Hospitality Management degree

Event Management degree

Tools

MS Office

Event management software

Job description

About the Role

Our client, a prestigious hotel situated in Upington, Northern Cape , is seeking a detail-oriented and proactive Events Coordinator to manage and execute a variety of events, from corporate meetings to social gatherings. This role is crucial for ensuring that all events are planned and executed flawlessly, meeting client expectations and hotel standards. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, with a passion for creating memorable experiences. You will be responsible for liaising with clients, coordinating with internal departments (such as catering, AV, and banqueting), managing event budgets, and overseeing on-site event execution. This is a fantastic opportunity to develop your career in event management within a dynamic hospitality setting in Upington . We are looking for an individual who is creative, resourceful, and committed to delivering exceptional service for every event hosted at the hotel.

Key Responsibilities

• Coordinate all aspects of event planning and execution, from initial client contact to post-event follow-up.
• Liaise with clients to understand their event requirements and provide tailored solutions.
• Develop detailed event proposals, including menus, timelines, and budgets.
• Manage event logistics, ensuring smooth coordination between clients and hotel departments (catering, AV, banqueting, housekeeping).
• Oversee on-site event execution, ensuring all details are handled efficiently and professionally.
• Conduct site inspections and client meetings to showcase venue capabilities.
• Manage event budgets, track expenses, and ensure profitability.
• Maintain strong relationships with clients and suppliers.
• Ensure compliance with all hotel policies and health and safety regulations during events.
• Troubleshoot and resolve any issues that arise during events to ensure client satisfaction.

Requirements

• Minimum of 1-2 years of experience in event planning, coordination, or a related role, preferably within the hospitality industry.
• A qualification in Hospitality Management, Event Management, or a related field is a plus.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to manage multiple events simultaneously and work under pressure.
• Proficiency in MS Office Suite and event management software is advantageous.
• Customer-focused with a strong commitment to service excellence.
• Ability to work flexible hours, including evenings, weekends, and public holidays as required.
• Creative thinking and problem-solving abilities.
• Based in or willing to relocate to Upington .

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and training in event management.
• Staff meals and uniform provided.
• Employee discounts on hotel services.
• A stimulating and rewarding work environment.\li>
• Be part of a team dedicated to creating exceptional events.