Banqueting & Events Coordinator

Placements24; Upington; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Placements24 in Upington, Northern Cape invites applications for a Banqueting & Events Coordinator. You will support the Events Manager, coordinate banquets, liaise with clients, vendors, and internal teams to deliver exceptional events.

We seek a proactive, detail-oriented professional with at least 2 years in event coordination or hospitality administration. The role requires strong organizational skills, flexibility for evenings and weekends, and proficiency with MS Office; experience with

Qualifications

• Minimum 2 years in event coordination or hospitality administration.
• Strong organizational and time management skills.
• Proficiency with Word, Excel, Outlook.
• Willingness to work flexible hours including evenings and weekends.

Responsibilities

• Assist the Events Manager in planning and coordinating all aspects of banquets and events.
• Communicate effectively with clients to understand their event needs and preferences.
• Prepare event proposals, contracts, and BEOs (Banquet Event Orders).
• Coordinate with catering, venue operations, and AV services.
• Liaise with external vendors, suppliers, and contractors to ensure timely delivery of services.
• Assist with on-site event setup, ensuring adherence to layouts and client specifications.
• Provide support during events, addressing any client or operational needs promptly.
• Help manage event timelines, ensuring all deadlines are met.
• Maintain accurate event files and client records.
• Contribute to achieving revenue and profitability targets for events.
• Ensure adherence to venue policies, health, safety, and hygiene standards.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Detail-oriented

Proactive attitude

Tools

Microsoft Office Suite

Event management software

Job description

About the Role

Our client, a sophisticated venue located in Upington, Northern Cape , specializing in corporate events, weddings, and private functions, is seeking an enthusiastic and detail-oriented Banqueting & Events Coordinator . This role is crucial in supporting the Events Manager and ensuring the flawless execution of all hosted events. You will be involved in client communication, logistical planning, vendor coordination, and on-site support to guarantee exceptional guest experiences. We are looking for a proactive individual with a passion for event planning and a commitment to delivering high-quality service. This is an excellent opportunity to gain valuable experience and contribute to the success of memorable events in the beautiful Northern Cape .

Key Responsibilities

• Assist the Events Manager in planning and coordinating all aspects of banquets and events.
• Communicate effectively with clients to understand their event needs and preferences.
• Prepare event proposals, contracts, and BEOs (Banquet Event Orders).
• Coordinate with internal departments such as catering, venue operations, and AV services.
• Liaise with external vendors, suppliers, and contractors to ensure timely delivery of services.
• Assist with on-site event setup, ensuring adherence to layouts and client specifications.
• Provide support during events, addressing any client or operational needs promptly.
• Help manage event timelines, ensuring all deadlines are met.
• Maintain accurate event files and client records.
• Contribute to achieving revenue and profitability targets for events.
• Ensure adherence to venue policies, health, safety, and hygiene standards.

Requirements

• A minimum of 2 years of experience in event coordination, banqueting, or hospitality administration.
• Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Strong communication and interpersonal skills, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A proactive attitude and a willingness to learn and take on new responsibilities.
• Ability to work flexible hours, including evenings, weekends, and public holidays as dictated by event schedules.
• A keen eye for detail and a commitment to delivering high standards of service.
• Experience with event management software is a plus.
• A passion for the events and hospitality industry.
• Familiarity with the Northern Cape event scene is advantageous.

Benefits

Our client offers a competitive salary package and potential for growth within the events team. This role provides hands-on experience in a dynamic event setting in Upington . Benefits may include staff meals, uniform provision, and opportunities for training and development. You will work as part of a dedicated team focused on creating successful and memorable events. This position offers the chance to develop your career in event management within a beautiful regional setting in the Northern Cape .