Events Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical benefits

Retirement benefits

Paid time off

High-profile events

Job summary

Placements24 in Rustenburg is seeking an Events Coordinator to plan, organize and execute diverse events from conception to completion, ensuring client objectives are met in a fast-paced environment.

You will liaise with clients, vendors and internal teams, develop run sheets and timelines, manage budgets, and deliver memorable experiences for a range of high-profile events in Rustenburg.

Qualifications

• Minimum of 3 years of experience in event planning and coordination.
• Ability to manage multiple projects simultaneously with strong attention to detail.
• Excellent communication, interpersonal and vendor negotiation skills.

Responsibilities

• Plan, organize and execute a variety of events (corporate, weddings, conferences).
• Liaise with clients to understand requirements, objectives and budget constraints.
• Source and manage vendors including caterers, decorators, AV technicians and entertainment.
• Develop event timelines, floor plans and run sheets for smooth execution.
• Oversee on-site management and breakdown, ensuring all logistics are covered.
• Manage event budgets, process invoices and track expenses to meet financial targets.

Skills

Vendor management

Communication

Organizational skills

Budget management

Attention to detail

Multitasking

Education

Degree in Hospitality Management or Marketing

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and creative Events Coordinator to manage and execute a diverse range of events for their esteemed clientele in Rustenburg . This role is crucial in planning, organizing, and delivering successful events from conception to completion, ensuring they meet client objectives and exceed expectations. You will be responsible for liaising with clients, vendors, and internal teams to ensure seamless execution, meticulous attention to detail, and adherence to budget. The ideal candidate is passionate about creating memorable experiences and thrives in a dynamic, fast-paced environment where a proactive and solution-oriented approach is essential for success.

Key Responsibilities

• Plan, organize, and execute a variety of events, including corporate functions, weddings, and conferences.
• Liaise with clients to understand their event requirements, objectives, and budget constraints.
• Source and manage vendors, including caterers, decorators, AV technicians, and entertainment.
• Develop event timelines, floor plans, and detailed run sheets to ensure smooth execution.
• Oversee event setup, management on-site, and breakdown, ensuring all logistical aspects are covered.
• Manage event budgets, process invoices, and track expenses to ensure financial targets are met.

Requirements

• Minimum of 3 years of experience in event planning and coordination, preferably within an agency or venue.
• Demonstrated ability to manage multiple projects simultaneously with exceptional attention to detail.
• Strong negotiation and vendor management skills.
• Excellent communication, interpersonal, and organizational abilities.
• Proficiency in event management software and standard office suites.
• A degree or certification in Hospitality Management, Marketing, or a related field is advantageous.

Benefits

• Competitive annual salary with potential for event-based bonuses.
• Comprehensive medical and retirement benefits.
• Paid time off for vacation, sick leave, and public holidays.
• Opportunities to work on high-profile and diverse events.
• A collaborative and creative work atmosphere in Rustenburg .