Events and Functions Coordinator

Placements24; Paarl; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Winelands setting

Collaborative team environment

Professional development opportunities

Be part of unforgettable experiences

Job summary

Placements24 seeks an Events and Functions Coordinator for a Paarl venue to deliver memorable experiences from planning through execution. You will collaborate with clients, suppliers and internal teams to ensure seamless event delivery for weddings, corporate events, and private functions.

The role demands strong organisational skills, sharp attention to detail, and the ability to negotiate with diverse vendors while maintaining profitability.

Qualifications

• 2–4 years proven experience as an Events Coordinator or similar role.
• Excellent organisational skills and meticulous attention to detail.
• Strong negotiation and supplier management capabilities.
• Excellent communication and interpersonal skills for client liaison.
• Proficiency with event planning software and Microsoft Office Suite.

Responsibilities

• Consult with clients to understand event requirements, budget, and vision.
• Develop detailed event plans with timelines, venue layouts, and staffing schedules.
• Coordinate with vendors and suppliers to ensure seamless service delivery.
• Manage event budgets and track expenses to ensure profitability.
• Oversee event setup, execution and breakdown on the day.
• Gather feedback post-event for continuous improvement.

Skills

Organisational skills

Negotiation

Communication

Event planning

Creativity

Tools

Microsoft Office Suite

Event planning software

Job description

About the Role

Our client is seeking a highly organised and creative Events and Functions Coordinator to manage a variety of events and functions at their venue in Paarl . This role is integral to delivering memorable experiences for clients, from initial planning and negotiation through to execution and post-event evaluation. You will work closely with clients, suppliers, and internal teams to ensure seamless event delivery, catering to diverse needs including corporate events, weddings, and private functions. The ideal candidate possesses exceptional attention to detail, strong negotiation skills, and a passion for creating successful and unique events.

Key Responsibilities

• Consult with clients to understand their event requirements, budget, and vision.
• Develop detailed event plans, including timelines, venue layouts, and staffing schedules.
• Coordinate with vendors and suppliers (catering, AV, entertainment, decor) to ensure seamless service delivery.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee event setup, execution, and breakdown, acting as the main point of contact on the day.
• Conduct post-event follow-ups and gather client feedback for continuous improvement.

Requirements

• Proven experience (2-4 years) as an Events Coordinator, Functions Manager, or similar role.
• Excellent organisational skills and meticulous attention to detail.
• Strong negotiation and supplier management capabilities.
• Outstanding communication and interpersonal skills, with the ability to build rapport with clients.
• Proficiency in event planning software and Microsoft Office Suite.
• A creative flair and ability to think innovatively to meet client needs.

Benefits

• Competitive salary and potential for bonuses based on event success.
• Opportunity to work in a beautiful Winelands setting.
• Collaborative and supportive team environment.
• Professional development opportunities in event management.
• Be part of creating unforgettable experiences for a diverse clientele.