Event Coordinator - Weddings & Functions

Placements24; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 in the Western Cape seeks an Event Coordinator to manage weddings and private functions in Paarl. You will guide clients through planning, coordinate with vendors, and ensure flawless day-of execution in a beautiful setting.

The role demands strong organizational and communication skills, a keen eye for detail, and the ability to work flexible hours including evenings and weekends.

Qualifications

• Proven experience as an Event Coordinator or Assistant Event Manager.
• Excellent organizational and time management skills.
• Strong communication, interpersonal, and client service skills.
• A creative eye for detail and a passion for event design and execution.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Responsibilities

• Consult with clients to understand their vision, requirements, and budget for weddings and private functions.
• Develop event timelines, floor plans, and run sheets, ensuring all details are meticulously planned.
• Coordinate with and manage relationships with external vendors such as florists, photographers, and entertainment providers.
• Oversee event setup, ensuring adherence to the client's specifications and aesthetic.
• Be present on-site during events to manage operations, troubleshoot any issues, and ensure smooth execution.
• Provide exceptional customer service, ensuring client satisfaction from initial contact to post-event follow-up.

Skills

Event coordination

Organizational skills

Communication

Client service

Detail-oriented

Flexible hours

Event planning software

Tools

Event planning software

Job description

About the Role

Our client is seeking a detail-oriented and personable Event Coordinator to manage weddings and private functions in the picturesque region of Paarl . This role requires a blend of organizational prowess, client liaison skills, and a passion for creating memorable celebrations. You will guide clients through the planning process, coordinate with vendors, and ensure the seamless execution of events on the day. The ideal candidate is highly organized, possesses excellent communication skills, and has a keen eye for detail, dedicated to delivering exceptional experiences for clients and their guests in a beautiful setting.

Key Responsibilities

• Consult with clients to understand their vision, requirements, and budget for weddings and private functions.
• Develop event timelines, floor plans, and run sheets, ensuring all details are meticulously planned.
• Coordinate with and manage relationships with external vendors such as florists, photographers, and entertainment providers.
• Oversee event setup, ensuring adherence to the client's specifications and aesthetic.
• Be present on-site during events to manage operations, troubleshoot any issues, and ensure smooth execution.
• Provide exceptional customer service, ensuring client satisfaction from initial contact to post-event follow-up.

Requirements

• Proven experience as an Event Coordinator or Assistant Event Manager, preferably with a focus on weddings and private functions.
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Strong communication, interpersonal, and client service skills.
• A creative eye for detail and a passion for event design and execution.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Proficiency in event planning software and tools is a plus.

Benefits

• Competitive salary and opportunities for growth.
• Work in a beautiful and inspiring environment managing special occasions.
• Gain extensive experience in high-end event planning and execution.
• Collaborate with a dedicated team committed to excellence.
• Be part of creating unforgettable memories for clients.