Event Planning Coordinator

Placements24; Randfontein; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Diverse events exposure

On-the-job training

Career growth opportunities

Team-building activities

Central Rustenburg location

Job summary

Placements24 is seeking an organized and creative Event Planning Coordinator for on-site work in Rustenburg, North West. You will assist senior planners with a wide range of events—from corporate conferences to weddings—ensuring flawless logistics and exceptional client satisfaction.

The role requires attention to detail, strong communication, and the ability to thrive in a fast-paced environment. You will collaborate with venues, vendors, and the events team to deliver memorable experiences.

Qualifications

• Prior experience coordinating events or similar roles.
• Strong organizational and time-management skills.
• Excellent communication and client-facing abilities.
• Ability to work irregular hours.
• Willingness to relocate to Rustenburg, North West.

Responsibilities

• Assist in planning and executing events, ensuring every logistical requirement is met.
• Coordinate with vendors, venues and suppliers, and manage contracts.
• Manage event timelines and budgets, while aligning with client expectations.
• Oversee on-site setup, operations and breakdown.
• Communicate with clients to understand event needs and provide updates.
• Conduct venue research and site inspections.
• Assist in developing event concepts, themes and creative elements.
• Manage RSVPs, guest lists and seating arrangements.
• Ensure compliance with health, safety and legal regulations for events.
• Provide support to the event management team before, during and after events.

Skills

Event coordination

Vendor management

Budgeting

Education

Degree in Event Management

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a premier event management company based in Rustenburg, North West , is seeking a highly organized and creative Event Planning Coordinator. This role is essential for the successful execution of a wide range of events, from corporate functions and conferences to social gatherings and weddings. You will be responsible for assisting senior planners in managing all logistical aspects of events, ensuring seamless delivery and exceptional client satisfaction. This is a hands-on, on-site role that requires meticulous attention to detail and a passion for creating memorable experiences. We are looking for an individual who thrives in a fast-paced environment and is dedicated to the highest standards of event management.

Key Responsibilities

• Assist in the planning and execution of various events, ensuring all logistical requirements are met.
• Coordinate with vendors, venues, and suppliers to secure services and manage contracts.
• Manage event timelines, budgets, and client expectations effectively.
• Oversee on-site event setup, operations, and breakdown.
• Liaise with clients to understand their event needs and provide regular updates.
• Conduct venue research and site inspections.
• Assist in developing event concepts, themes, and creative elements.
• Manage RSVPs, guest lists, and seating arrangements.
• Ensure compliance with all health, safety, and legal regulations for events.
• Provide support to the event management team before, during, and after events.

Requirements

• A degree or diploma in Event Management, Hospitality, Marketing, or a related field is preferred.
• 1-3 years of experience in event coordination or a similar role.
• Excellent organizational and time management skills with the ability to multitask.
• Strong communication and interpersonal skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite and event management software.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work irregular hours, including evenings and weekends, as event schedules demand.
• A passion for the events industry and a keen eye for detail.
• Must be based in or willing to relocate to Rustenburg, North West .

Benefits

• Competitive salary commensurate with experience.
• Opportunities to work on diverse and exciting events.
• Exposure to a leading event management company.
• On-the-job training and professional development.
• A dynamic and collaborative work environment.
• Potential for career growth into senior event management roles.
• Team-building activities and company social events.
• Work location in the heart of Rustenburg, North West .