Event Planning Assistant

Placements24; Centurion; On-site; ZAR 165,000 - 248,000; Full time

Benefits offered by this job

Hourly wage based on experience

Mentorship from event professionals

Networking opportunities

Dynamic, collaborative team

Job summary

Placements24 is seeking an organized and proactive Event Planning Assistant to support their Centurion-based event management team. You will help with planning, coordination and execution of corporate and social events, gaining hands-on experience in logistics, client communication and on-site management.

The role requires strong organizational skills, attention to detail and the ability to work flexible hours including evenings and weekends.

Qualifications

• Prior experience in event planning, administration, or a related field is advantageous.
• Excellent organizational and time management skills, with a keen eye for detail.
• Strong written and verbal communication skills, with the ability to interact professionally.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A proactive attitude and a willingness to take initiative and learn new skills in event coordination.

Responsibilities

• Assist event managers in all stages of event planning, from conceptualization to post-event evaluation.
• Coordinate logistics such as venue selection, catering, audiovisual equipment, and vendor management.
• Prepare event materials, including invitations, registration forms, and on-site signage.
• Provide on-site support during events, assisting with setup, guest management, and troubleshooting.
• Manage event-related communications with clients, vendors, and internal stakeholders.
• Maintain accurate event budgets and track expenses to ensure financial targets are met.

Skills

Organizational skills

Time management

Communication

Attention to detail

Microsoft Office

Event management software

Flexibility

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client is looking for an organized and proactive Event Planning Assistant to support their dynamic event management team based in Centurion . This role is crucial in assisting with the planning, coordination, and execution of a wide range of events, from corporate functions to social gatherings. You will gain hands‑on experience in all facets of event logistics, client communication, and on‑site management. The ideal candidate is eager to learn, possesses excellent organizational skills, and thrives in a fast‑paced, deadline‑driven environment. This position offers a valuable opportunity to develop expertise in the events industry and contribute to the creation of successful and memorable occasions.

Key Responsibilities

• Assist event managers in all stages of event planning, from conceptualization to post‑event evaluation.
• Coordinate logistics such as venue selection, catering, audiovisual equipment, and vendor management.
• Prepare event materials, including invitations, registration forms, and on‑site signage.
• Provide on‑site support during events, assisting with setup, guest management, and troubleshooting.
• Manage event‑related communications with clients, vendors, and internal stakeholders.
• Maintain accurate event budgets and track expenses to ensure financial targets are met.

Requirements

• Prior experience in event planning, administration, or a related field is advantageous.
• Excellent organizational and time management skills, with a keen eye for detail.
• Strong written and verbal communication skills, with the ability to interact professionally.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A proactive attitude and a willingness to take initiative and learn new skills in event coordination .

Benefits

• Hourly wage commensurate with experience, plus potential for event bonuses.
• Exposure to diverse and high‑profile events within the hospitality and events sector .
• Mentorship from experienced event professionals.
• Opportunities for networking within the industry.
• A dynamic and collaborative work environment with a focus on creativity and client satisfaction.