Event Coordinator - Hospitality Sector

Placements24; Upington; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Training and development

Staff discounts on venue services and,

Collaborative team environment

Job summary

Placements24 in Mahikeng is seeking an Event Coordinator to plan, coordinate and deliver diverse hospitality events with clients, catering teams, and venue management to ensure memorable experiences and high service standards.

The role requires strong organizational, budgeting, and vendor-management skills, along with proficiency in event management software and MS Office. Flexible hours including evenings and weekends may apply, with a collaborative team environment.

Qualifications

• Previous experience in event planning and coordination, preferably within the hospitality industry.
• Strong understanding of event logistics, venue management, and catering services.
• Excellent organizational and project management skills with a keen eye for detail.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and teams.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.

Responsibilities

• Plan, coordinate, and execute all aspects of assigned events from conception to completion.
• Serve as the primary point of contact for clients, understanding their needs and ensuring their vision is realized.
• Develop detailed event proposals, timelines, and budgets, ensuring adherence to financial constraints.
• Liaise with internal departments (catering, banqueting, audiovisual) and external vendors to ensure seamless execution.
• Oversee on-site event operations, managing setup, service, and breakdown efficiently.
• Address any client or operational issues that arise during events promptly and effectively.

Skills

Organizational skills

Project management

Communication

Interpersonal skills

Client relationship building

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client is seeking a proactive and organized Event Coordinator to manage and execute a variety of events within the hospitality sector in Mahikeng . This role is crucial for ensuring the successful planning and delivery of functions, conferences, weddings, and other special occasions hosted by our client's venues. You will work closely with clients, catering teams, and venue management to create memorable experiences, manage budgets, and maintain high service standards. This hands‑on position requires a strong understanding of event logistics and a passion for delivering exceptional guest satisfaction.

Key Responsibilities

• Plan, coordinate, and execute all aspects of assigned events from conception to completion.
• Serve as the primary point of contact for clients, understanding their needs and ensuring their vision is realized.
• Develop detailed event proposals, timelines, and budgets, ensuring adherence to financial constraints.
• Liaise with internal departments (catering, banqueting, audiovisual) and external vendors to ensure seamless execution.
• Oversee on‑site event operations, managing setup, service, and breakdown efficiently.
• Address any client or operational issues that arise during events promptly and effectively.

Requirements

• Previous experience in event planning and coordination, preferably within the hospitality industry.
• Strong understanding of event logistics, venue management, and catering services.
• Excellent organizational and project management skills with a keen eye for detail.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and teams.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.

Benefits

• Competitive annual salary.
• Opportunity to work in a diverse and fast‑paced event environment.
• On‑the‑job training and professional development opportunities.
• Staff discounts on venue services and dining.
• A collaborative team atmosphere focused on client satisfaction.