Event Planner & Administrator

Placements24; Klerksdorp; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Hybrid work model

Competitive benefits package

Impactful charitable events

Job summary

Placements24 is seeking an Event Planner & Administrator in Klerksdorp, North West. This hybrid role combines office collaboration with remote flexibility to deliver fundraising galas, workshops, conferences and community events.

You will manage budgets, timelines, vendor relations, registrations, and post-event reporting, while ensuring high-quality execution and stakeholder satisfaction.

Qualifications

• Proven experience as an Event Planner/Coordinator in nonprofit settings.
• Excellent organizational, project and time management with meticulous attention to detail.
• Strong negotiation and vendor management abilities.

Responsibilities

• Plan, coordinate and execute fundraising galas, workshops, conferences and community events.
• Manage budgets, negotiate with vendors, ensure cost-effective resource allocation.
• Develop timelines and critical path documents to meet deadlines.

Skills

Organization

Project management

Time management

Negotiation

Vendor management

Communication

Interpersonal skills

Creativity

Problem solving

Multi-project handling

Education

Bachelor's degree (preferred)

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a renowned charitable foundation operating in Klerksdorp, North West , is seeking a meticulous and creative Event Planner & Administrator. This role is essential for the successful execution of a variety of fundraising events, awareness campaigns, and community engagement activities that support our client’s mission. The Event Planner & Administrator will manage all aspects of event logistics, from conception and budgeting to execution and post-event follow-up. This hybrid role offers a blend of in-office collaboration and remote flexibility, providing an ideal environment for an organized and proactive individual. We are looking for someone with a keen eye for detail, excellent organizational skills, and a passion for creating impactful events that support a worthy cause in Klerksdorp .

Key Responsibilities

• Plan, coordinate, and execute a range of events, including fundraising galas, workshops, conferences, and community outreach events.
• Manage event budgets, negotiate with vendors, and ensure cost-effective resource allocation.
• Develop event timelines and critical path documents, ensuring all deadlines are met.
• Coordinate event logistics such as venue selection, catering, audiovisual equipment, and staffing.
• Design and implement marketing and promotional strategies for events to maximize attendance and engagement.
• Manage registration processes, guest lists, and RSVP tracking.
• Provide on-site event management support, overseeing setup, execution, and breakdown.
• Conduct post-event evaluations, gathering feedback and reporting on outcomes and financial performance.
• Maintain strong relationships with vendors, suppliers, and venue contacts in North West .
• Assist with administrative tasks related to event planning, including contract management and invoice processing.

Requirements

• Proven experience as an Event Planner, Event Coordinator, or similar role, preferably within a non-profit or charitable setting.
• Excellent organizational, project management, and time management skills with meticulous attention to detail.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Exceptional communication, interpersonal, and customer service skills.
• Ability to manage multiple projects simultaneously and work effectively under pressure.
• Creativity and a proactive approach to problem-solving.
• Experience with hybrid event formats and virtual event platforms is a plus.
• A bachelor's degree in Hospitality Management, Marketing, Business Administration, or a related field is preferred.
• Willingness to travel occasionally within the North West region for event-related activities.

Benefits

This hybrid position offers a competitive salary, comprehensive benefits package, and the opportunity to significantly contribute to the success of important charitable events in Klerksdorp, North West . You'll work within a supportive team environment that values creativity and dedication. Enjoy the flexibility of a hybrid work model while playing a key role in furthering our client's mission through impactful events.