Event Planner

Placements24; Paarl; Remote; ZAR 210,000 - 330,000; Full time

Benefits offered by this job

Remote work

Competitive contract rate

Diverse projects

Long-term engagement

Industry network access

Job summary

Placements24 in South Africa is seeking a creative and highly organized Event Planner to manage a portfolio of remote events from concept to delivery, ensuring alignment with client objectives and brand identity.

You will coordinate vendor sourcing, contracts, budgets, registration, and on-site or virtual management, collaborating with stakeholders across locations to deliver engaging experiences and measurable results for a diverse client base.

Qualifications

• Proven experience as an Event Planner with a strong portfolio.
• Excellent organizational, project management, and time management skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and remote collaboration skills.
• Proficiency with event management software and standard office tools.

Responsibilities

• Plan, coordinate, and execute a variety of events, from corporate meetings to social gatherings, ensuring all details are managed flawlessly.
• Develop event concepts, themes, and detailed timelines in collaboration with clients and internal teams.
• Source and manage vendors, including venues, caterers, entertainers, and technical suppliers, negotiating contracts and ensuring service quality.
• Create and manage event budgets, tracking expenses and ensuring cost-effectiveness without compromising quality.
• Oversee event logistics, including registration, scheduling, staffing, and on-site (or virtual) management.
• Conduct post-event analysis, gathering feedback and reporting on key metrics to measure success and identify areas for improvement.

Skills

Event planning

Project management

Vendor management

Budget management

Remote collaboration

Communication

Tools

Event management software

Job description

About the Role

Our client is seeking a creative and highly organized Event Planner to manage and execute a portfolio of diverse events, operating remotely. This role involves conceptualizing, planning, and delivering engaging events that align with client objectives and brand identity. You will be responsible for managing all event logistics, vendor relationships, and budgets, ensuring a seamless experience for attendees. The ideal candidate is a proactive self-starter with a proven ability to manage multiple projects simultaneously and deliver exceptional results in a virtual setting, working collaboratively with stakeholders across different locations.

Key Responsibilities

• Plan, coordinate, and execute a variety of events, from corporate meetings to social gatherings, ensuring all details are managed flawlessly.
• Develop event concepts, themes, and detailed timelines in collaboration with clients and internal teams.
• Source and manage vendors, including venues, caterers, entertainers, and technical suppliers, negotiating contracts and ensuring service quality.
• Create and manage event budgets, tracking expenses and ensuring cost-effectiveness without compromising quality.
• Oversee event logistics, including registration, scheduling, staffing, and on-site (or virtual) management.
• Conduct post-event analysis, gathering feedback and reporting on key metrics to measure success and identify areas for improvement.

Requirements

• Proven experience as an Event Planner or in a similar event management role, with a strong portfolio.
• Excellent organizational, project management, and time management skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and interpersonal skills, effective for remote collaboration.
• Proficiency in event management software and standard office productivity tools.

Benefits

• Competitive contract rate with potential for performance bonuses.
• The flexibility of a remote work arrangement, allowing for greater autonomy and work-life integration.
• Opportunity to work on diverse and exciting projects for a range of clients.
• Potential for long-term engagement based on performance and project needs.
• Access to a network of industry professionals and resources.