Event Operations Coordinator - Sports

Placements24; Stellenbosch; Presencial; ZAR 300.000 - 420.000; Jornada completa

Descripción de la vacante

Placements24 is seeking an Event Operations Coordinator to manage logistics for sporting events around Paarl, Western Cape. You will work with event managers, venue staff, vendors, and stakeholders to ensure seamless execution from planning to wrap-up, with a strong focus on safety, scheduling, and attendee flow.

The ideal candidate holds a degree in Event/Sports/Hospitality management, 2–3 years of experience, excellent communication, multitasking ability, and proficiency in Microsoft Office.

Formación

• Bachelor's degree or Diploma in Event Management, Sports Management, Hospitality, or a related field.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication, interpersonal, and problem-solving abilities.

Responsabilidades

• Assist in the planning and execution of all operational aspects of assigned sporting events.
• Coordinate with vendors for equipment rental, catering, security, and other necessary services.
• Manage event timelines and ensure all operational tasks are completed on schedule.
• Oversee on-site event logistics, including venue setup, signage, registration areas, and spectator flow.
• Liaise with venue management and staff to ensure facility readiness and adherence to agreements.
• Implement and monitor event safety and security plans, ensuring compliance with regulations.
• Manage event staff and volunteers, providing clear direction and support during events.
• Handle on-site problem-solving and crisis management as needed.
• Conduct post-event evaluations, gathering feedback and compiling reports on operational successes and areas for improvement.
• Manage event inventories and assist with budget tracking for operational expenditures.
• Ensure clear and effective communication among all event stakeholders.

Conocimientos

Organizational skills

Communication

MS Office

Educación

Bachelor's degree or Diploma in Event Management/Sports Management/Hospitality

Herramientas

Microsoft Office Suite

Descripción del empleo

About the Role

Our client is seeking a detail-oriented and proactive Event Operations Coordinator to manage the logistical and operational aspects of various sporting events in and around Paarl, Western Cape. This role is essential for ensuring the seamless execution of events, from initial planning stages through to post-event wrap-up. The successful candidate will work closely with event managers, venue staff, vendors, and stakeholders to deliver exceptional experiences for participants, spectators, and sponsors. This position demands strong organizational skills, the ability to multitask effectively, and a keen eye for detail in a fast-paced environment. You will be involved in coordinating venue setup, managing on-site logistics, ensuring safety protocols are followed, and troubleshooting any operational issues that may arise. Your contribution will be vital to the success of numerous sporting events hosted in the beautiful Paarl region.

Key Responsibilities

• Assist in the planning and execution of all operational aspects of assigned sporting events.
• Coordinate with vendors for equipment rental, catering, security, and other necessary services.
• Manage event timelines and ensure all operational tasks are completed on schedule.
• Oversee on-site event logistics, including venue setup, signage, registration areas, and spectator flow.
• Liaise with venue management and staff to ensure facility readiness and adherence to agreements.
• Implement and monitor event safety and security plans, ensuring compliance with regulations.
• Manage event staff and volunteers, providing clear direction and support during events.
• Handle on-site problem-solving and crisis management as needed.
• Conduct post-event evaluations, gathering feedback and compiling reports on operational successes and areas for improvement.
• Manage event inventories and assist with budget tracking for operational expenditures.
• Ensure clear and effective communication among all event stakeholders.

Requirements

• Bachelor's degree or Diploma in Event Management, Sports Management, Hospitality, or a related field.
• Minimum of 2-3 years of experience in event operations or coordination, preferably within the sports sector.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple priorities simultaneously.
• Flexibility to work irregular hours, including evenings, weekends, and holidays, as required by event schedules.
• Experience with volunteer management is an advantage.
• A genuine interest in sports and event management.
• Must be able to work effectively on-site in Paarl and surrounding areas.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work on diverse and exciting sporting events.
• Gain valuable experience in event operations management.
• Be part of a dynamic team contributing to the vibrant sports scene in the Western Cape.
• Professional development opportunities.
• Networking opportunities within the sports and events industry.