Venue Operations Coordinator - Major Sporting Events

Placements24; Gqeberha; Hybrid; ZAR 246,000 - 379,000; Full time

Benefits offered by this job

Competitive contractor rates

Hybrid work arrangement

Exposure to high-profile sporting and

Networking opportunities

Job summary

Placements24 is seeking a Venue Operations Coordinator for sporting events in Port Elizabeth. This hybrid role blends on-site logistics with remote planning and reporting, requiring a proactive, detail-oriented professional to ensure safe, smooth event delivery.

You will coordinate with venue staff, security, catering, and technical teams, develop run sheets, manage access control and waste, and lead staff and volunteers to deliver outstanding attendee experiences.

Qualifications

• Bachelor's degree in related field or equivalent practical experience.
• Minimum 3 years of experience in event operations or venue management.
• Strong understanding of event logistics, safety regulations, and operational planning.
• Excellent organizational and multitasking abilities with keen attention to detail.
• Proficiency in MS Office and event management software is a plus.
• Strong communication and interpersonal skills; ability to work with diverse teams.

Responsibilities

• Plan and execute operational aspects of sporting events at designated venues.
• Coordinate with internal teams and suppliers for services and equipment.
• Manage on-site logistics: setup, access control, signage, waste management.
• Liaise with venue management, security, and emergency services to ensure safety.
• Oversee concessions, merchandise, and hospitality areas during events.
• Develop and implement event run sheets and contingency plans.
• Conduct pre- and post-event venue inspections and provide reports.
• Manage event staff and volunteers with clear communication and delegation.
• Respond to and resolve operational issues and emergencies promptly.

Skills

Event operations

Venue management

MS Office

Communication skills

Multitasking

Problem solving

Education

Bachelor's degree in Event Management / Sports Management / Business Administration

Tools

Event management software

Job description

About the Role

Our client, a renowned event management company specializing in major sporting events, is seeking a diligent and organized Venue Operations Coordinator for their operations in Port Elizabeth. This role is pivotal in ensuring the seamless execution of events, from planning and setup through to teardown and post-event analysis. You will work closely with various stakeholders, including venue staff, security, catering, technical teams, and event organizers, to guarantee a safe, secure, and enjoyable experience for all attendees. This hybrid role requires a proactive individual who can manage on-site logistics effectively while also contributing to planning and reporting remotely. A passion for sports and a knack for problem-solving under pressure are essential.

Key Responsibilities

• Assist in the planning and execution of all operational aspects of sporting events held at designated venues.
• Coordinate with internal teams and external suppliers to ensure timely delivery of services and equipment.
• Manage on-site logistics, including setup, access control, signage, and waste management.
• Liaise with venue management, security personnel, and emergency services to ensure safety and security protocols are maintained.
• Oversee the smooth operation of concessions, merchandise, and hospitality areas during events.
• Assist in developing and implementing event run sheets and contingency plans.
• Conduct pre- and post-event venue inspections and provide detailed reports.
• Manage event staff and volunteers as required, ensuring clear communication and task delegation.
• Respond to and resolve operational issues and emergencies promptly and efficiently.

Requirements

• Bachelor's degree in Event Management, Sports Management, Business Administration, or a related field, or equivalent practical experience.
• Minimum of 3 years of experience in event operations, venue management, or a similar role, preferably within the sports industry.
• Strong understanding of event logistics, safety regulations, and operational planning.
• Excellent organizational and multitasking abilities, with keen attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
• Ability to remain calm and make sound decisions under pressure.
• Willingness to work irregular hours, including evenings, weekends, and public holidays, as required by event schedules.
• Experience working in Port Elizabeth or with its venues is advantageous.

Benefits

• Competitive contractor rates commensurate with experience.
• Exposure to high-profile national and international sporting events.
• Opportunity to gain extensive experience in venue operations.
• Flexible hybrid work arrangement.
• Networking opportunities within the sports and events industry.