Event Operations Coordinator - Sports

Placements24; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Diverse sporting events

Professional development opportunities

Networking in sports & events

Job summary

Placements24 is seeking a detail-oriented Event Operations Coordinator to manage the on-site logistics of sporting events around Paarl, Western Cape. You will coordinate venue setup, timelines, vendors, volunteers, and safety protocols from planning through post-event wrap-up.

The role requires a 2–3 year track record in event operations, a degree in Event/Sports Management or related field, strong organization and communication skills, and MS Office proficiency.

Qualifications

• Bachelor’s degree or diploma in event-related field.
• 2–3 years of experience in event operations or coordination.
• Strong organizational and communication abilities.
• Ability to work under pressure and manage multiple priorities.

Responsibilities

• Assist in planning and execution of all operational aspects of sporting events.
• Coordinate with vendors for equipment rental, catering, security and other services.
• Manage event timelines and ensure tasks are completed on schedule.
• Oversee on-site logistics including venue setup, signage and spectator flow.
• Ensure safety plans are followed and compliance with regulations.
• Manage event staff and volunteers with clear direction.
• Handle on-site problem-solving and crisis management as needed.
• Conduct post-event evaluations and report on improvements.
• Manage inventories and assist with budget tracking.

Skills

Organizational skills

Communication

Problem-solving

MS Office

Multitasking

On-site coordination

Education

Bachelor's degree or Diploma in Event Management, Sports Management, Hospitality, or related field

Tools

Microsoft Office Suite

Job description

About the Role Our client is seeking a detail-oriented and proactive Event Operations Coordinator to manage the logistical and operational aspects of various sporting events in and around Paarl, Western Cape . This role is essential for ensuring the seamless execution of events, from initial planning stages through to post-event wrap-up. The successful candidate will work closely with event managers, venue staff, vendors, and stakeholders to deliver exceptional experiences for participants, spectators, and sponsors. This position demands strong organizational skills, the ability to multitask effectively, and a keen eye for detail in a fast-paced environment. You will be involved in coordinating venue setup, managing on-site logistics, ensuring safety protocols are followed, and troubleshooting any operational issues that may arise. Your contribution will be vital to the success of numerous sporting events hosted in the beautiful Paarl region.

Key Responsibilities

• Assist in the planning and execution of all operational aspects of assigned sporting events.
• Coordinate with vendors for equipment rental, catering, security, and other necessary services.
• Manage event timelines and ensure all operational tasks are completed on schedule.
• Oversee on-site event logistics, including venue setup, signage, registration areas, and spectator flow.
• Liaise with venue management and staff to ensure facility readiness and adherence to agreements.
• Implement and monitor event safety and security plans, ensuring compliance with regulations.
• Manage event staff and volunteers, providing clear direction and support during events.
• Handle on-site problem-solving and crisis management as needed.
• Conduct post-event evaluations, gathering feedback and compiling reports on operational successes and areas for improvement.
• Manage event inventories and assist with budget tracking for operational expenditures.
• Ensure clear and effective communication among all event stakeholders.

Requirements

• Bachelor's degree or Diploma in Event Management, Sports Management, Hospitality, or a related field.
• Minimum of 2-3 years of experience in event operations or coordination, preferably within the sports sector.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple priorities simultaneously.
• Flexibility to work irregular hours, including evenings, weekends, and holidays, as required by event schedules.
• Experience with volunteer management is an advantage.
• A genuine interest in sports and event management.
• Must be able to work effectively on-site in Paarl and surrounding areas.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work on diverse and exciting sporting events.
• Gain valuable experience in event operations management.
• Be part of a dynamic team contributing to the vibrant sports scene in the Western Cape .
• Professional development opportunities.
• Networking opportunities within the sports and events industry.