Event Coordinator (Arts & Entertainment)

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Performance bonuses

Job summary

Placements24 in Stellenbosch seeks an organized Event Coordinator to plan, execute and manage diverse events from gallery openings to large-scale festivals. You will collaborate with artists, vendors and internal teams to ensure seamless operations and exceptional guest experiences.

The role emphasizes meticulous planning, strong communication and adaptability in a vibrant Arts & Entertainment setting, with a hybrid work model offering flexibility between office and on-site activities.

Qualifications

• Experience as an Event Coordinator or similar role in Arts & Entertainment preferred.
• Strong organizational and project management abilities with multitasking capability.
• Excellent communication and interpersonal skills; ability to build relationships.

Responsibilities

• Plan and coordinate all logistical aspects of events: venue, vendors, scheduling.
• Develop budgets and manage expenses to meet financial targets.
• Coordinate participation and requirements with artists, performers, and stakeholders.
• Oversee event execution on the day and troubleshoot issues as they arise.
• Manage event marketing and promotion to drive attendance and engagement.

Skills

Organizational skills

Project management

Communication

Multitasking

Tools

Event planning software

Job description

About the Role

Our client, a prominent organization within the Arts & Entertainment sector , is seeking an organized and dynamic Event Coordinator to join their team in Stellenbosch . This role is responsible for planning, executing, and managing a variety of events, from intimate gallery openings to large-scale festivals and performances. You will work closely with artists, vendors, and internal teams to ensure seamless event operations and exceptional guest experiences. This is an exciting opportunity for a detail-oriented individual to contribute to the vibrant cultural landscape of the region and manage memorable events.

Key Responsibilities

• Plan and coordinate all logistical aspects of events, including venue selection, vendor management, and scheduling.
• Develop event budgets and manage expenses to ensure financial targets are met.
• Liaise with artists, performers, and stakeholders to coordinate their participation and requirements.
• Oversee event execution on the day, ensuring smooth operations and troubleshooting any issues.
• Manage event marketing and promotion activities to drive attendance and engagement.

Requirements

• Proven experience as an Event Coordinator or similar role, preferably in the Arts & Entertainment industry .
• Strong organizational and project management skills, with the ability to multitask effectively.
• Excellent communication and interpersonal skills, with a talent for building relationships.
• Familiarity with event planning software and tools.
• A passion for the arts and a creative approach to problem-solving.

Benefits

• Competitive salary and performance bonuses.
• Opportunity to manage diverse and exciting events in the Arts & Entertainment space .
• Exposure to a leading organization in the cultural sector.
• Hybrid work model offering flexibility between office and remote work.
• Collaborative team environment and opportunities for professional growth.