Event Coordinator - Welkom

Placements24; Welkom; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary package

Flexible remote working arrangements

Diverse and exciting events

Home office setup allowance

Exposure to a dynamic and fast-paced行业

Job summary

Placements24 in Welkom, Free State seeks a creative and detail-focused Event Coordinator to plan and execute a range of client events. This hybrid role combines remote coordination with occasional on-site setup to ensure flawless delivery from concept to wrap-up.

You will manage concepts, timelines, budgets, suppliers, and post-event debriefs, leveraging strong organizational and communication skills to meet client objectives and create memorable experiences.

Qualifications

• Minimum 3 years in event planning and coordination, preferably within the hospitality or tourism industry.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event planning software and virtual collaboration tools.
• Creative thinking and a keen eye for detail.

Responsibilities

• Plan, organize, and execute various events, including conferences, banquets, and corporate functions.
• Develop event concepts, themes, and detailed timelines in collaboration with clients.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Source and liaise with vendors, including caterers, decorators, and entertainment providers.
• Oversee event setup, execution, and breakdown, ensuring all logistical aspects are managed efficiently.
• Conduct post-event evaluations and client debriefings to gather feedback for future improvements.

Skills

Organizational skills

Project management

Multitasking

Negotiation

Vendor management

Event software

Virtual collaboration tools

Creativity

Attention to detail

Tools

Event planning software

Virtual collaboration tools

Job description

About the Role

Our client seeks a creative and detail-oriented Event Coordinator to manage and execute a variety of events for their clients in Welkom, Free State . This role will involve conceptualizing events, managing budgets, coordinating vendors, and ensuring seamless execution from start to finish. While the role is primarily remote, requiring excellent virtual communication and organizational skills, occasional on-site presence may be necessary for key event phases or final setup. You will be responsible for delivering memorable and successful events that meet client objectives and exceed expectations.

Key Responsibilities

• Plan, organize, and execute various events, including conferences, banquets, and corporate functions.
• Develop event concepts, themes, and detailed timelines in collaboration with clients.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Source and liaise with vendors, including caterers, decorators, and entertainment providers.
• Oversee event setup, execution, and breakdown, ensuring all logistical aspects are managed efficiently.
• Conduct post-event evaluations and client debriefings to gather feedback for future improvements.

Requirements

• Minimum 3 years of experience in event planning and coordination, preferably within the hospitality or tourism industry.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event planning software and virtual collaboration tools.
• Creative thinking and a keen eye for detail.

Benefits

• Competitive salary package.
• Flexible remote working arrangements.
• Opportunity to work on diverse and exciting events.
• Allowance for home office setup.
• Exposure to a dynamic and fast-paced industry.