Event Coordinator - Large Scale Banquets

Placements24; Kempton Park; Híbrido; ZAR 180.000 - 280.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid model

Professional development opportunities

Dynamic team environment

Descripción de la vacante

Placements24 is seeking an experienced Event Coordinator in Tembisa, Gauteng to plan and execute large-scale banquets and corporate events. You will liaise with clients, develop timelines, coordinate with catering, AV, security and facilities, and manage budgets to ensure profitability.

You’ll source vendors, negotiate contracts, and lead on-site operations, ensuring safety, regulatory compliance, and exceptional client service throughout each event.

Formación

• Proven experience as an Event Coordinator or similar role.
• Excellent organizational and time management skills.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to remain calm and professional under pressure.
• A creative flair and a keen eye for detail.
• Flexibility to work evenings, weekends, and public holidays as required.
• Understanding of catering, AV, and venue logistics.
• Degree or diploma in Hospitality Management or Event Management is advantageous.
• Local knowledge of Tembisa and surrounding areas is beneficial for vendor management.

Responsabilidades

• Liaise directly with clients to understand event requirements, vision, and budget.
• Develop comprehensive event plans, including timelines, logistics, and staffing schedules.
• Coordinate with internal departments to ensure smooth execution.
• Source and manage external vendors, negotiating contracts and ensuring service delivery.
• Oversee event setup, including décor, seating arrangements, and audiovisual equipment.
• Manage event budgets, track expenses, and ensure profitability.
• Be present on-site during events to manage operations and troubleshoot issues.
• Gather client feedback post-event to identify areas for improvement.
• Maintain knowledge of industry trends and best practices in event management.
• Ensure all events comply with health, safety, and licensing regulations.

Conocimientos

Event coordination

Organization

Communication

Negotiation

Budget management

Vendor management

Flexibility

Creativity

Pressure management

Attention to detail

Educación

Degree or Diploma in Hospitality Management or Event Management

Herramientas

Event management software

Microsoft Office

Descripción del empleo

About the Role

Our client, a premier event venue in Tembisa, Gauteng, is looking for a highly organized and creative Event Coordinator to manage and execute large-scale banquets and corporate events. This role demands meticulous attention to detail, exceptional organizational skills, and a proactive approach to client service. You will be responsible for liaising with clients from the initial planning stages through to the event's successful conclusion, ensuring every detail meets and exceeds expectations. This is an exciting opportunity for someone passionate about creating memorable experiences within the thriving Tembisa event sector.

Key Responsibilities

• Liaise directly with clients to understand their event requirements, vision, and budget.
• Develop comprehensive event plans, including timelines, logistics, and staffing schedules.
• Coordinate with internal departments (catering, AV, security, facilities) to ensure smooth execution.
• Source and manage external vendors, negotiating contracts and ensuring service delivery.
• Oversee event setup, including décor, seating arrangements, and audiovisual equipment.
• Manage event budgets, track expenses, and ensure profitability.
• Be present on-site during events to manage operations and troubleshoot any issues.
• Gather client feedback post-event to identify areas for improvement.
• Maintain a strong understanding of industry trends and best practices in event management.
• Ensure all events comply with health, safety, and licensing regulations specific to Tembisa, Gauteng.

Requirements

• Proven experience as an Event Coordinator or similar role, with a strong portfolio of managed banquets and corporate events.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to remain calm and professional under pressure.
• A creative flair and a keen eye for detail.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules in Tembisa.
• Understanding of catering, AV, and venue logistics.
• Degree or diploma in Hospitality Management, Event Management, or a related field is advantageous.
• Local knowledge of Tembisa and surrounding areas is beneficial for vendor management.

Benefits

This role offers a competitive remuneration package based on experience, flexible working arrangements with a hybrid model, and the opportunity to work with a dynamic team at a leading event venue in Tembisa, Gauteng. You will gain invaluable experience in managing high-profile events and benefit from the creative and collaborative atmosphere of our client's operation. Professional development opportunities are available for dedicated individuals. The role is primarily based in Tembisa.