Event Coordinator (Large Scale)

Placements24; Kempton Park; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Professional development

Team environment

Travel opportunities

Job summary

Placements24 in Gauteng is seeking a highly organized Event Coordinator to join our team in Tembisa. You will plan, coordinate, and execute a diverse range of events, managing client expectations, timelines, vendors, and budgets.

The role requires creative problem solving, superb communication, and the ability to handle multiple events simultaneously, including evenings and weekends as needed. You will help deliver memorable experiences for corporate, social, and community events.

Qualifications

• 3+ years proven experience as Event Coordinator or similar role in hospitality/event management.
• Ability to manage multiple events concurrently with meticulous attention to detail.
• Excellent negotiation and vendor management skills.
• Strong budget management and financial tracking capabilities.
• Proficiency in event planning software and standard office applications.
• Exceptional communication, interpersonal, and client management skills.
• Flexibility to work irregular hours including evenings and weekends as dictated by event schedules.
• Based in or able to commute reliably to Tembisa, Gauteng.

Responsibilities

• Plan, coordinate, and execute a variety of events within client objectives and budget constraints.
• Liaise with clients to understand requirements and provide expert guidance.
• Manage vendor relationships (caterers, venues, decorators, entertainment).
• Develop detailed event timelines, floor plans, and logistical arrangements.
• Oversee event setup, execution, and breakdown to ensure seamless operation.
• Manage event budgets, track expenses, and process invoices.
• Coordinate staffing needs, including temporary staff and volunteers.
• Conduct post-event evaluations and client debriefings.
• Stay informed on industry trends and innovative event solutions.
• Ensure health, safety, and legal compliance for each event.

Skills

Event coordination

Budget management

Vendor management

Client communication

Tools

Event planning software

Job description

About the Role

Our client is seeking a highly organized and creative Event Coordinator to join their team in Tembisa, Gauteng . This role is central to the planning and execution of a diverse range of high-profile events, from corporate gatherings to social functions and community celebrations. The ideal candidate will possess exceptional organizational skills, a flair for creative problem-solving, and the ability to manage multiple projects simultaneously in a fast-paced environment. You will work closely with clients to understand their vision and bring it to life, ensuring every detail is meticulously managed. This position requires a proactive individual who can anticipate needs, navigate logistical challenges, and deliver unforgettable experiences. If you have a passion for creating memorable moments and thrive in a dynamic setting, this opportunity in Tembisa is for you.

Key Responsibilities

• Plan, coordinate, and execute a variety of events, ensuring they meet client objectives and budget constraints.


• Liaise directly with clients to understand their event requirements and provide expert guidance.


• Manage vendor relationships, including caterers, venues, decorators, and entertainment providers.


• Develop detailed event timelines, floor plans, and logistical arrangements.


• Oversee event setup, execution, and breakdown, ensuring seamless operation.


• Manage event budgets, track expenses, and process invoices.


• Coordinate staffing needs for events, including temporary staff and volunteers.


• Conduct post-event evaluations and client debriefings.


• Stay abreast of industry trends and innovative event solutions.


• Ensure all health, safety, and legal requirements are met for each event.

Requirements

• Proven experience (3+ years) as an Event Coordinator or in a similar role within the hospitality or event management sector.


• Demonstrated ability to manage multiple events concurrently with meticulous attention to detail.


• Excellent negotiation and vendor management skills.


• Strong budget management and financial tracking capabilities.


• Proficiency in event planning software and standard office applications.


• Exceptional communication, interpersonal, and client management skills.


• Ability to work under pressure and adapt to changing circumstances.


• Creative thinking and problem-solving abilities.


• Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.


• Based in or able to commute reliably to Tembisa, Gauteng .

Benefits

• This role offers a competitive annual salary and performance-based incentives.


• Employees receive comprehensive medical aid and retirement fund contributions.


• Opportunities for professional development and attending industry conferences are provided.


• You will join a supportive and dynamic team environment.


• Experience the satisfaction of orchestrating successful and memorable events in the Tembisa area.


• Additional benefits include paid time off and potential for travel related to event scouting.