Event Coordinator

Placements24; Stellenbosch; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Wine purchase discounts

Job summary

Placements24 is seeking an Event Coordinator in Stellenbosch, Western Cape to plan, organize, and execute weddings, corporate functions, and wine tastings at a renowned wine estate. You will manage client needs, budgets, and supplier coordination, ensuring flawless delivery and memorable experiences.

The role requires strong organizational and communication skills, a creative mindset, and the ability to work with a dynamic team in a premier winelands setting.

Qualifications

• Proven experience as an Event Coordinator or in a similar role.
• Demonstrated success in planning and delivering diverse events.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal abilities.
• Proficiency with event management software and MS Office.
• Degree or diploma in Hospitality Management, Tourism, Marketing, or related field preferred.
• Ability to work evenings and weekends as required.

Responsibilities

• Plan, coordinate, and execute a variety of events to ensure client satisfaction.
• Liaise with clients to understand requirements, preferences, and objectives.
• Develop proposals, budgets, and timelines and manage them.
• Source and manage relationships with external suppliers (caterers, decorators, entertainment).
• Coordinate venue setup, seating, and AV requirements.
• Oversee event delivery on the day and ensure timely execution.
• Handle guest inquiries and resolve issues during events.
• Conduct post-event evaluations and gather client feedback.
• Stay updated on event trends and best practices.
• Collaborate with marketing to promote event services.

Skills

Organizational skills

Communication skills

Budget management

Supplier coordination

Microsoft Office

Event software literacy

Education

Hospitality Management / Tourism / Marketing degree

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a renowned wine estate and event venue in the picturesque Stellenbosch, Western Cape, is looking for a talented and meticulous Event Coordinator. This role is responsible for the planning, organization, and execution of various events, including weddings, corporate functions, and wine tastings hosted at the estate. You will work closely with clients to understand their needs, manage budgets, coordinate with suppliers, and ensure seamless event delivery. The ideal candidate will possess excellent organizational skills, a creative flair, strong communication abilities, and a passion for creating unforgettable experiences. You will be the main point of contact for clients from initial consultation through to event conclusion, ensuring all details are meticulously handled. This position offers an exciting opportunity to be part of a dynamic team in one of South Africa's most beautiful regions.

Key Responsibilities

• Plan, coordinate, and execute a variety of events, ensuring client satisfaction.
• Liaise directly with clients to understand event requirements, preferences, and objectives.
• Develop event proposals, budgets, and timelines, and manage them effectively.
• Source and manage relationships with external suppliers, including caterers, decorators, and entertainment.
• Coordinate event logistics, including venue setup, seating arrangements, and AV requirements.
• Oversee event execution on the day, ensuring smooth operation and timely delivery of services.
• Handle guest inquiries and resolve any issues that may arise during events.
• Conduct post-event evaluations and gather client feedback.
• Maintain up-to-date knowledge of event trends and industry best practices.
• Collaborate with the marketing team to promote event services and offerings.

Requirements

• Proven experience as an Event Coordinator or in a similar event planning role.
• Demonstrated success in managing and executing diverse events.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and Microsoft Office Suite.
• A degree or diploma in Hospitality Management, Tourism, Marketing, or a related field is preferred.
• Creative thinking and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with the Stellenbosch, Western Cape event and hospitality scene.
• Flexibility to work evenings and weekends as required by event schedules.

Benefits

Our client offers a competitive salary, opportunities for professional development, and the chance to work within a beautiful and prestigious venue. Employees benefit from discounts on wine purchases and estate offerings, along with a dynamic and supportive work environment. This is an excellent opportunity to grow your career in event management in the heart of the winelands, Stellenbosch, Western Cape.