Event Coordinator

Placements24; South Africa; Remote; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive hourly rate

Diverse events

Job summary

Placements24 is seeking an Event Coordinator for a contract role at an events venue and hotel in Polokwane, Limpopo. You will manage corporate conferences, weddings and private functions, handling client liaison, concept development and on-site execution.

You will coordinate with catering, banqueting and AV teams, prepare run sheets, monitor budgets and ensure successful delivery within timelines. Evening/weekend availability is expected.

Qualifications

• 1–2 years experience in event planning, coordination or event management.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication, interpersonal and negotiation skills.
• Proficiency in event management software and MS Office Suite.
• Ability to multitask and manage time in a fast-paced environment.
• Creative thinking and problem-solving abilities.

Responsibilities

• Liaise with clients to understand event requirements, preferences and budget.
• Develop creative event concepts and proposals including themes and decorations.
• Plan and manage logistics: venue setup, catering, AV and staffing.
• Coordinate with internal departments and external vendors for seamless execution.
• Prepare detailed timelines, floor plans and run sheets.
• Oversee on-site event setup and management according to plan.
• Manage budgets, track expenses and process invoices.
• Conduct post-event evaluations and gather client feedback.
• Build and maintain relationships with clients and vendors.
• Stay updated on industry trends and best practices.

Skills

Organizational skills

Attention to detail

Communication

Negotiation

MS Office

Event management software

Tools

Microsoft Office Suite

Event management software

Job description

About the Role Our client, a well-regarded events venue and hotel in Polokwane, Limpopo , is seeking a creative and highly organized Event Coordinator to manage and execute a variety of events, from corporate conferences and weddings to private functions. This role is instrumental in ensuring that events are delivered flawlessly, meeting client expectations and adhering to budget constraints. The Event Coordinator will be responsible for client liaison, conceptualizing event themes, coordinating logistics with various suppliers, and overseeing on-site event execution. This position requires a proactive individual with excellent communication and problem-solving skills, a keen eye for detail, and a passion for creating memorable experiences in the vibrant setting of Limpopo .

Key Responsibilities

• Liaise with clients to understand their event requirements, preferences, and budget.
• Develop creative event concepts and proposals, including themes, decorations, and entertainment.
• Plan and manage all event logistics, including venue setup, catering, AV equipment, and staffing.
• Coordinate with internal departments (e.g., catering, banqueting, AV) and external vendors to ensure seamless execution.
• Prepare detailed event timelines, floor plans, and run sheets.
• Oversee on-site event setup and management, ensuring everything runs according to plan.
• Manage event budgets, track expenses, and process invoices.
• Conduct post-event evaluations and gather client feedback to ensure satisfaction and identify areas for improvement.
• Build and maintain strong relationships with clients and vendors.
• Stay updated on industry trends and best practices in event management.

Requirements

• Previous experience (1-2 years) in event planning, coordination, or event management, preferably within a hospitality or venue setting.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Creative thinking and problem-solving abilities.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A passion for creating unique and successful events.
• Based in or able to commute to Polokwane, Limpopo .
• Fluency in English.

Benefits

• A contract position with a competitive hourly/project rate, estimated annual equivalent of ZAR.
• Opportunity to work on diverse and exciting events.
• Exposure to a dynamic events and hospitality environment in Polokwane .
• Potential for contract extension or further opportunities.
• Collaborative team environment.
• Experience in a key role within the events industry.