Event Catering Coordinator - Pretoria

Placements24; Gauteng; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Professional development

Employee discounts

Exposure to events

Supportive team

Mileage reimbursement

Paid time off

Job summary

Placements24 is seeking an organized, client-focused Event Catering Coordinator in Pretoria. The hybrid role blends remote administration with on-site event supervision, liaising with clients, vendors, and the culinary team to deliver memorable catering experiences.

You will manage menus, venues, timelines, and budgets while ensuring meticulous attention to detail in a fast-paced environment. The position offers growth in event management within catering services.

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Strong organizational and multitasking abilities for coordinating multiple events.
• Excellent communication and client-service orientation.

Responsibilities

• Coordinate all aspects of event catering from initial client contact to post-event follow-up.
• Develop detailed proposals with menus, timelines, and budgets.
• Liaise with clients to capture requirements and dietary needs.
• Oversee event logistics including staffing, equipment, venue setup, and transport.
• Collaborate with culinary team to finalize menus and production.
• Conduct site visits to assess suitability for catering services.
• Supervise on-site event execution and ensure client satisfaction.
• Maintain accurate client records and event documentation.
• Build strong relationships with clients, venues, and suppliers.

Skills

Event coordination

Client communication

Time management

Vendor liaison

MS Office

Event software

Tools

MS Office Suite

Venue management software

Job description

About the Role

Our client, a premier catering service provider in Pretoria, is seeking an organized and client-focused Event Catering Coordinator. This hybrid role requires a proactive individual who can manage client inquiries, plan event logistics, and oversee the seamless execution of catering services. You will be the primary point of contact for clients, guiding them through menu selection, venue coordination, and all other aspects of their event. This position demands excellent communication skills, meticulous attention to detail, and the ability to thrive in a dynamic, fast-paced environment. You will work closely with the culinary team, event staff, and vendors to ensure every detail is managed effectively, providing a memorable experience for clients and their guests. The coordinator will split their time between remote administrative tasks and on-site event supervision, offering a balanced work experience. Our client values professionalism, creativity, and a dedication to exceeding client expectations. This is an excellent opportunity for someone looking to grow their career in event management and catering.

Key Responsibilities

• Coordinate all aspects of event catering, from initial client consultation to post-event follow-up.
• Develop detailed event proposals, including menus, timelines, and budgets, tailored to client needs.
• Liaise with clients to understand their requirements, preferences, and dietary restrictions.
• Manage event logistics, including staffing, equipment rental, venue setup, and transportation.
• Collaborate with the culinary team to finalize menus and ensure accurate food production.
• Conduct site visits and venue assessments to ensure suitability for catering services.
• Supervise on-site event execution, ensuring smooth service delivery and client satisfaction.
• Handle client inquiries and resolve any issues or concerns promptly and professionally.
• Maintain accurate client records and event documentation.
• Build and maintain strong relationships with clients, venues, and suppliers.

Requirements

• Proven experience as an Event Coordinator, Catering Manager, or similar role.
• Excellent organizational and time management skills with the ability to manage multiple events simultaneously.
• Strong communication, interpersonal, and customer service skills.
• Proficiency in event planning software and MS Office Suite.
• Ability to work a flexible schedule, including evenings and weekends as needed for events.
• Adept at problem-solving and adapting to unexpected situations.
• Understanding of catering operations and food service standards.
• A valid driver's license and reliable transportation for site visits.
• Experience in a hybrid work model is a plus.
• A passion for creating memorable events and exceeding client expectations.

Benefits

• Competitive salary and potential for performance bonuses.
• Health and wellness benefits package.
• Opportunities for professional development and training in event management.
• Employee discounts on catering services.
• Exposure to a variety of unique and exciting events in Pretoria.
• A supportive and collaborative team environment.
• Mileage reimbursement for work-related travel.
• Paid time off and holidays.