Elegant Banquet & Events Coordinator

Village n Life; Wes-Kaap; On-site; ZAR 220,000 - 320,000; Full time

Benefits offered by this job

Staff housing options

Staff facilities access

Competitive remuneration

Job summary

The Bay Hotel in Camps Bay, part of Village n Life, is seeking a Banqueting Co-Ordinator to support planning, coordination and execution of banqueting events, conferences, weddings and private functions. You will liaise with Events, Sales, Kitchen and F&B teams to ensure smooth delivery and exceptional guest experiences.

In this role you’ll manage event preparations, schedules and setups, maintain service standards, and handle client requirements with a proactive, hands-on approach.

Qualifications

• Grade 12 or equivalent.
• A relevant qualification in Hospitality Management, Events Management or a related field would be advantageous.
• 2–3 years' experience in banqueting, events or food & beverage operations, preferably within a hotel environment.
• Knowledge of banquet service standards, event setups and function coordination.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to coordinate multiple events and priorities in a fast-paced environment.
• Proficiency in administrative tasks, recordkeeping and event documentation.
• A proactive, hands‑on approach with the ability to work independently and as part of a team.
• Ability to work flexible hours, including evenings, weekends and public holidays.

Responsibilities

• Assist with planning, preparation and coordination of banqueting events and functions.
• Coordinate with Events, Sales, Kitchen and F&B teams for seamless delivery.
• Prepare event schedules, function sheets, seating plans and setup requirements.
• Assist with venue layouts, table arrangements and equipment needs.
• Communicate event details and special requirements to relevant departments.
• Monitor setups and service delivery to meet hotel standards.
• Coordinate menus, food & beverage requirements and service arrangements.
• Liaise with clients and internal teams on event details and changes.
• Assist with staff allocations, duty schedules and briefings.
• Monitor stock and equipment for events.
• Conduct pre-event checks for readiness.
• Resolve guest queries and operational challenges promptly.
• Maintain accurate event documentation and reports.
• Ensure health, safety and SOP compliance.
• Assist with post-event evaluations and service improvements.

Skills

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Education

Grade 12

Hospitality/Events qualification

Job description

The Bay Hotel in Camps Bay, part of Village n Life, is seeking a Banqueting Co-Ordinator to support planning, coordination and execution of banqueting events, conferences, weddings and private functions. You will liaise with Events, Sales, Kitchen and F&B teams to ensure smooth delivery and exceptional guest experiences.

In this role you’ll manage event preparations, schedules and setups, maintain service standards, and handle client requirements with a proactive, hands-on approach.