Event Coordinator

The Bay Hotel; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Staff housing options

Access to staff facilities

Growth and training opportunities

Job summary

The Bay Hotel in Camps Bay is seeking an Events Co-Ordinator to assist the Events Manager in developing and delivering events, groups and banqueting operations, with planning, sales, reporting and coordination across events, dining and group bookings.

The role focuses on coordinating with service, kitchen and front office teams, managing guest needs and supplier relationships, and supporting recruitment, training and performance appraisals, with growth opportunities within Village n Life.

Qualifications

• Grade 12 and a relevant events qualification.
• Diploma or degree in hospitality or project management advantageous.
• 2–3 years’ experience in a similar industry.
• Strong communication and organisational skills.
• Ability to manage multiple priorities with attention to detail.
• A collaborative leader with guest-centred service focus.

Responsibilities

• Assist with product development, budgets and sales targets for events and groups.
• Act as first point of contact in the absence of the Events Manager.
• Support food & beverage operations including dining room setup and service levels.
• Coordinate with service, kitchen and front office teams on reservations and special events; prepare reports, maintain records and ensure compliance with health & safety standards.
• Manage relationships with external suppliers and internal teams.
• Provide booking support for hotel facilities and activities.
• Monitor industry trends and recommend improvements.
• Handle guest needs, complaints and requests promptly.
• Schedule staff hours, assist with recruitment, training and performance appraisals.

Skills

Communication skills

Organisational skills

Attention to detail

Leadership

Education

Grade 12

Events qualification

Diploma or degree in hospitality or project management

Job description

The Role

As Events Co-Ordinator you’ll support the Events Manager in developing and delivering events, groups and banqueting operations. You’ll assist with planning, sales, reporting and coordination, ensuring service standards are met across events, dining and group bookings.

Key Responsibilities

• Assist with product development, budgets and sales targets for events and groups
• Act as first point of contact in the absence of the Events Manager
• Support food & beverage operations including dining room setup and service levels
• Coordinate with service, kitchen and front office teams on reservations and special eventsPrepare reports, maintain records and ensure compliance with health and safety standards
• Manage relationships with external suppliers and internal teams
• Provide booking support for hotel facilities and activities
• Monitor industry trends and recommend improvements
• Handle guest needs, complaints and requests promptly
• Schedule staff hours, assist with recruitment, training and performance appraisals

What We’re Looking For

• Grade 12 and a relevant events qualification
• Diploma or degree in hospitality or project management advantageous
• 2–3 years’ experience in a similar industry
• Strong communication and organisational skills
• Ability to manage multiple priorities with attention to detail
• A collaborative leader with guest-centred service focus

What We Offer

• A dynamic role at The Bay Hotel in Camps Bay
• Growth and training opportunities within Village n Life
• Staff housing options and access to staff facilities
• Competitive package aligned with experience