Banquet Coordinator

Village n Life; Wes-Kaap; On-site; ZAR 220,000 - 320,000; Full time

Benefits offered by this job

Staff housing options

Staff facilities access

Competitive remuneration

Job summary

The Bay Hotel in Camps Bay, part of Village n Life, is seeking a Banqueting Co-Ordinator to support planning, coordination and execution of banqueting events, conferences, weddings and private functions. You will liaise with Events, Sales, Kitchen and F&B teams to ensure smooth delivery and exceptional guest experiences.

In this role you’ll manage event preparations, schedules and setups, maintain service standards, and handle client requirements with a proactive, hands-on approach.

Qualifications

• Grade 12 or equivalent.
• A relevant qualification in Hospitality Management, Events Management or a related field would be advantageous.
• 2–3 years' experience in banqueting, events or food & beverage operations, preferably within a hotel environment.
• Knowledge of banquet service standards, event setups and function coordination.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to coordinate multiple events and priorities in a fast-paced environment.
• Proficiency in administrative tasks, recordkeeping and event documentation.
• A proactive, hands‑on approach with the ability to work independently and as part of a team.
• Ability to work flexible hours, including evenings, weekends and public holidays.

Responsibilities

• Assist with planning, preparation and coordination of banqueting events and functions.
• Coordinate with Events, Sales, Kitchen and F&B teams for seamless delivery.
• Prepare event schedules, function sheets, seating plans and setup requirements.
• Assist with venue layouts, table arrangements and equipment needs.
• Communicate event details and special requirements to relevant departments.
• Monitor setups and service delivery to meet hotel standards.
• Coordinate menus, food & beverage requirements and service arrangements.
• Liaise with clients and internal teams on event details and changes.
• Assist with staff allocations, duty schedules and briefings.
• Monitor stock and equipment for events.
• Conduct pre-event checks for readiness.
• Resolve guest queries and operational challenges promptly.
• Maintain accurate event documentation and reports.
• Ensure health, safety and SOP compliance.
• Assist with post-event evaluations and service improvements.

Skills

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Education

Grade 12

Hospitality/Events qualification

Job description

This role forms part of the events and food & beverage team at The Bay Hotel in Camps Bay, within the Village n Life hospitality group.

The Role

As Banqueting Co-Ordinator, you’ll support the planning, coordination and execution of banqueting events, conferences, weddings, private functions and group bookings. You’ll assist with event preparations, client requirements, function setups and communication between departments, ensuring every event runs smoothly and delivers an exceptional guest experience. Working closely with the Events, Sales, Kitchen and Food & Beverage teams, you’ll help maintain high service standards and ensure all operational requirements are met.

Key Responsibilities

• Assist with the planning, preparation and coordination of banqueting events and functions.
• Coordinate with the Events, Sales, Kitchen and Food & Beverage teams to ensure seamless event delivery.
• Prepare event schedules, function sheets, seating plans and setup requirements.
• Assist with venue layouts, table arrangements, equipment requirements and event preparation.
• Communicate event details, client requests and special requirements to relevant departments.
• Monitor event setups and service delivery to ensure they meet the hotel's standards.
• Assist with coordinating menus, food and beverage requirements and service arrangements.
• Liaise with clients and internal teams regarding event details, changes and special requests.
• Assist with staff allocations, duty schedules and operational briefings for functions.
• Monitor stock, equipment and operating supplies required for events.
• Conduct pre-event checks to ensure venues are ready and all requirements have been met.
• Assist with resolving guest queries, complaints and operational challenges promptly and professionally.
• Maintain accurate event documentation, booking records, schedules and reports.
• Ensure compliance with health, safety, hygiene and company operating procedures.
• Assist with post-event evaluations and identify opportunities to improve service delivery and operational efficiency.

What We’re Looking For

• Grade 12 or equivalent.
• A relevant qualification in Hospitality Management, Events Management or a related field would be advantageous.
• 2–3 years' experience in banqueting, events or food & beverage operations, preferably within a hotel environment.
• Knowledge of banquet service standards, event setups and function coordination.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to coordinate multiple events and priorities in a fast-paced environment.
• Proficiency in administrative tasks, recordkeeping and event documentation.
• A proactive, hands‑on approach with the ability to work independently and as part of a team.
• Ability to work flexible hours, including evenings, weekends and public holidays, according to operational requirements.
• A professional, guest-focused attitude and a passion for hospitality.

What We Offer

• A dynamic role at The Bay Hotel in Camps Bay.
• The opportunity to work within a luxury hospitality environment.
• Growth and training opportunities within Village n Life.
• Staff housing options and access to staff facilities.
• A competitive remuneration package aligned with experience.

Job Locations: Camps Bay

Job Categories: Events

Job Types: Full-time

Experience Levels: Mid level

Job Properties: The Bay Hotel