Durban-Based Hybrid Office Administrator & Coordinator

Placements24; Durban; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Annual leave

Professional development

Friendly work environment

Exposure to various business ops

Job summary

Placements24 is seeking an Office Administrator and Coordinator for a busy Durban office. You will oversee day-to-day operations, manage supplies, coordinate meetings, and support HR and finance tasks to help the team run smoothly.

In this hybrid role, you’ll balance in-office collaboration with remote work, provide a welcoming environment for visitors, and ensure records are organized and up to date. Strong communication and proactive problem-solving are essential.

Qualifications

• Previous experience in an office administration or coordination role.
• Excellent organizational and multitasking abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective written and verbal communication skills in English.
• Ability to manage time efficiently and meet deadlines.
• A proactive and resourceful approach to problem-solving.
• Professional demeanor and strong interpersonal skills.
• Experience with basic HR or financial administration is an advantage.
• Familiarity with office equipment and basic IT troubleshooting.
• Must reside in or near Durban to facilitate hybrid working.

Responsibilities

• Manage day-to-day office operations, ensuring a clean, organized, and functional workspace.
• Order and maintain office supplies, stationery, and kitchen provisions.
• Coordinate and schedule internal and external meetings, preparing agendas and minutes as needed.
• Act as the first point of contact for visitors and clients, providing a professional and courteous welcome.
• Manage incoming and outgoing mail, courier services, and general correspondence.
• Liaise with building management and external service providers (e.g., IT, cleaning, maintenance).
• Assist with basic HR administration, such as onboarding new employees and maintaining employee records.
• Support the finance department with tasks like invoice processing and expense claim verification.
• Organize and manage travel arrangements for staff when required.
• Implement and maintain efficient office filing and record-keeping systems.

Skills

Organizational skills

Multitasking

Communication skills

Proactive problem solving

Customer service

Tools

Microsoft Office Suite

Job description

Placements24 is seeking an Office Administrator and Coordinator for a busy Durban office. You will oversee day-to-day operations, manage supplies, coordinate meetings, and support HR and finance tasks to help the team run smoothly.

In this hybrid role, you’ll balance in-office collaboration with remote work, provide a welcoming environment for visitors, and ensure records are organized and up to date. Strong communication and proactive problem-solving are essential.