Divisional Assistant - LUXE

Loreal; South Africa; On-site; ZAR 280,000 - 420,000; Full time

Job summary

Loreal in Woodmead, Johannesburg seeks a Divisional Assistant to support the General Manager and coordinate day-to-day operations of the Luxury Division. The role acts like a Chief of Staff, aligning priorities, sharing information, and ensuring follow-through on action items.

With 3–5 years in administrative roles and strong MS Office skills, you will manage calendars, prepare presentations, and coordinate cross-department activities in a fast-paced corporate environment.

Qualifications

• Requires an associate degree; bachelor’s degree preferred.
• 3–5 years’ administrative or operational coordination experience, preferably supporting senior leadership.
• Strong communication, organization and discretion with confidential information.

Responsibilities

• Provide executive administrative support to the General Manager.
• Coordinate day-to-day divisional operations and communications.
• Prepare agendas, briefing materials and presentations for leadership meetings.
• Coordinate meetings, town halls and events, including venues and AV needs.
• Record minutes, track actions and follow up with owners.
• Assist with onboarding, budget tracking, and office supplies.

Skills

Organization

Communication

Discretion

MS Office

Meeting coordination

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Job Title: Divisional Assistant

Department: Luxury Division

Location: Woodmead, Johannesburg

Reports to: General Manager, Luxe

Job Summary

The Divisional Assistant has two core responsibilities: providing effective administrative support to the General Manager and leading the day-to-day operational coordination of the division. The role helps align priorities, share information and ensure actions are followed through, with a coordination remit similar to that of a Chief of Staff.

Key Responsibilities

Administrative support to the General Manager

• Manage the General Manager’s calendar, meetings, appointments and travel arrangements.


• Prepare itineraries and process expense reports accurately and promptly.


• Draft, proofread and format presentations, reports, memos and correspondence.


• Manage communications and maintain organized physical and digital records.


• Handle sensitive information with discretion and professionalism.

Divisional operations and coordination

• Coordinate the division’s day-to-day operating rhythm, priorities and key activities.


• Facilitate communication within the division and with other departments.


• Prepare agendas, briefing materials and presentations for leadership and divisional meetings.


• Coordinate meetings, town halls and events, including venues, catering and audiovisual needs.


• Record meeting minutes, track actions and follow up with owners.


• Coordinate project updates, dependencies and follow-through; support research and data collection as needed.


• Support onboarding of new team members and assist with budget tracking, invoice processing and office supplies.

Qualifications

• Associate degree required; bachelor’s degree in Business Administration, Communications or a related field preferred.


• 3–5 years’ administrative or operational coordination experience, preferably in a corporate environment or supporting senior leadership.

Required Skills And Competencies

• Excellent organization, prioritization and attention to detail.


• Strong written and verbal communication skills.


• Proactive approach to coordination, problem-solving and follow-through.


• Discretion and integrity when handling confidential information.


• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint; familiarity with Teams or Zoom.


• Strong interpersonal skills and ability to work effectively with people at all levels.


• Adaptability and sound judgment in a fast-paced environment.

“Chief of Staff” describes the operational coordination aspect of the role; it does not change the formal job title or reporting line.