Luxury Division Executive Assistant & Ops Coordinator

L'Oréal; Johannesburg; On-site; ZAR 260,000 - 320,000; Full time

Job summary

L'Oréal is seeking a Divisional Assistant in Woodmead, Johannesburg to support the General Manager and coordinate day-to-day divisional operations. You will align priorities, handle communications, and keep records with discretion in a fast-paced luxury division.

This role requires 3–5 years of administrative or operational coordination experience and a strong proficiency in Microsoft Office products, with excellent organizational and communication skills for senior leadership support.

Qualifications

• Associate degree required; bachelor’s degree preferred in related fields.
• 3–5 years’ administrative or operational coordination experience.

Responsibilities

• Provide executive administrative support to the General Manager.
• Manage calendar, meetings, travel, and expense reports.
• Draft, proofread and format presentations, reports, memos, and letters.
• Maintain communications and organized records, physical and digital.
• Handle sensitive information with discretion and professionalism.
• Coordinate division’s day-to-day operating rhythm and priorities.
• Prepare agendas, briefing materials, and leadership presentations.
• Coordinate meetings, town halls, events, venues, catering, AV needs.
• Record minutes, track actions, and follow up with owners.
• Support onboarding and assist with budget tracking and office supplies.

Skills

Organizational skills

Written & verbal comms

Proactive coordination

Discretion & integrity

Interpersonal skills

Adaptability

Attention to detail

Education

Associate degree

Bachelors in Business Admin / Communications

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams/Zoom

Job description

L'Oréal is seeking a Divisional Assistant in Woodmead, Johannesburg to support the General Manager and coordinate day-to-day divisional operations. You will align priorities, handle communications, and keep records with discretion in a fast-paced luxury division.

This role requires 3–5 years of administrative or operational coordination experience and a strong proficiency in Microsoft Office products, with excellent organizational and communication skills for senior leadership support.