Divisional Assistant - Luxe

L'Oréal; Johannesburg; Sur place; ZAR 260 000 - 320 000; Plein temps

Résumé du poste

L'Oréal is seeking a Divisional Assistant in Woodmead, Johannesburg to support the General Manager and coordinate day-to-day divisional operations. You will align priorities, handle communications, and keep records with discretion in a fast-paced luxury division.

This role requires 3–5 years of administrative or operational coordination experience and a strong proficiency in Microsoft Office products, with excellent organizational and communication skills for senior leadership support.

Qualifications

• Associate degree required; bachelor’s degree preferred in related fields.
• 3–5 years’ administrative or operational coordination experience.

Responsabilités

• Provide executive administrative support to the General Manager.
• Manage calendar, meetings, travel, and expense reports.
• Draft, proofread and format presentations, reports, memos, and letters.
• Maintain communications and organized records, physical and digital.
• Handle sensitive information with discretion and professionalism.
• Coordinate division’s day-to-day operating rhythm and priorities.
• Prepare agendas, briefing materials, and leadership presentations.
• Coordinate meetings, town halls, events, venues, catering, AV needs.
• Record minutes, track actions, and follow up with owners.
• Support onboarding and assist with budget tracking and office supplies.

Connaissances

Organizational skills

Written & verbal comms

Proactive coordination

Discretion & integrity

Interpersonal skills

Adaptability

Attention to detail

Formation

Associate degree

Bachelors in Business Admin / Communications

Outils

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams/Zoom

Description du poste

Job Title: Divisional Assistant

Department: Luxury Division

Location: Woodmead, Johannesburg

Reports to: General Manager, Luxe

Job Summary

The Divisional Assistant has two core responsibilities: providing effective administrative support to the General Manager and leading the day-to-day operational coordination of the division. The role helps align priorities, share information and ensure actions are followed through, with a coordination remit similar to that of a Chief of Staff.

Key Responsibilities

Administrative support to the General Manager

• Manage the General Manager’s calendar, meetings, appointments and travel arrangements.


• Prepare itineraries and process expense reports accurately and promptly.


• Draft, proofread and format presentations, reports, memos and correspondence.


• Manage communications and maintain organized physical and digital records.


• Handle sensitive information with discretion and professionalism.

Divisional operations and coordination

• Coordinate the division’s day-to-day operating rhythm, priorities and key activities.


• Facilitate communication within the division and with other departments.


• Prepare agendas, briefing materials and presentations for leadership and divisional meetings.


• Coordinate meetings, town halls and events, including venues, catering and audiovisual needs.


• Record meeting minutes, track actions and follow up with owners.


• Coordinate project updates, dependencies and follow-through; support research and data collection as needed.


• Support onboarding of new team members and assist with budget tracking, invoice processing and office supplies.

Qualifications

• Associate degree required; bachelor’s degree in Business Administration, Communications or a related field preferred.


• 3–5 years’ administrative or operational coordination experience, preferably in a corporate environment or supporting senior leadership.

Required Skills And Competencies

• Excellent organization, prioritization and attention to detail.


• Strong written and verbal communication skills.


• Proactive approach to coordination, problem-solving and follow-through.


• Discretion and integrity when handling confidential information.


• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint; familiarity with Teams or Zoom.


• Strong interpersonal skills and ability to work effectively with people at all levels.


• Adaptability and sound judgment in a fast-paced environment.

“Chief of Staff” describes the operational coordination aspect of the role; it does not change the formal job title or reporting line.