Cx Systems Specialist: Admin, Integrations & Analytics

Oryxalign; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

On-site parking

Medical aid contribution

Retirement fund contribution

Job summary

Oryxalign in Cape Town is seeking a meticulous Office Administrator to oversee daily office operations, greet visitors, manage reception and support staff with a professional image. This on-site role emphasizes organization, time management, and proactive problem-solving to keep the office running smoothly.

The successful candidate will handle mail, supplies, meetings, bookkeeping basics, and collaborate with teams in a busy, welcoming environment.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong communication and interpersonal abilities with a friendly and professional demeanor.

Responsibilities

• Manage the reception area, ensuring it is tidy, professional, and welcoming to visitors.
• Handle incoming and outgoing mail and deliveries, distributing them to appropriate departments or individuals.
• Maintain stock of office supplies, stationery, and kitchen supplies, and place orders as needed.
• Schedule and coordinate internal and external meetings, including booking rooms and preparing materials.
• Provide administrative support to staff, including filing, data entry, and document preparation.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Time management

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Administrator

Our client seeks a dedicated and detail-oriented Office Administrator to oversee the daily operations of their vibrant office in Cape Town. This on-site position is ideal for someone who enjoys a structured environment and takes pride in maintaining an organized and welcoming workspace. The successful candidate will be the first point of contact for visitors and callers, embodying the company's professional image.

About the Role

Responsibilities include managing the reception area, mail and deliveries, office supplies, coordinating meetings, and providing administrative support to staff.

Key Responsibilities

• Manage the reception area, ensuring it is tidy, professional, and welcoming to visitors.
• Handle incoming and outgoing mail and deliveries, distributing them to appropriate departments or individuals.
• Maintain stock of office supplies, stationery, and kitchen supplies, and place orders as needed.
• Schedule and coordinate internal and external meetings, including booking rooms and preparing materials.
• Provide administrative support to staff, including filing, data entry, and document preparation.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong communication and interpersonal abilities, with a friendly and professional demeanor.
• Ability to handle multiple tasks simultaneously and work effectively under pressure.

Benefits

• Attractive annual salary based on experience and qualifications.
• A stable, full-time position within a well-established company.
• Contribution towards medical aid and retirement fund.
• On-site parking and easy access to public transport in Cape Town.
• A friendly and supportive office culture.