Construction Site Administrator

Placements24; Sandton; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid assistance

Provident fund

Job summary

Placements24 is seeking a Construction Site Administrator in Sandton, Gauteng. You will support site operations with documentation, procurement, payroll processing, and general office duties to ensure smooth project administration.

The role requires organization, proactive work style, and the ability to thrive in a fast-paced construction environment. Based in or able to commute to Sandton.

Qualifications

• Relevant qualification in Administration or related field.
• Minimum 2 years' administrative experience, preferably in construction.
• Proficient in Word, Excel, Outlook, PowerPoint.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently.
• Based in or able to commute to Sandton, Gauteng.
• Experience with site documentation and payroll is an advantage.

Responsibilities

• Manage and maintain all site-related documentation, including site instructions, RFIs, and correspondence.
• Coordinate meetings, appointments and site visits.
• Handle mail and deliveries for the site office.
• Assist with site reports including progress and safety meeting minutes.
• Maintain attendance registers and leave records.
• Support procurement by raising purchase orders and tracking deliveries.
• Assist with processing timesheets and payroll information.
• Maintain organized filing system for site documents.
• Provide administrative support to Project Manager and site engineers.
• Ensure the site office is well-maintained and equipped.

Skills

Administrative skills

Microsoft Office

Communication

Time management

Education

Administration qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a reputable firm in the construction industry, is looking for an organized and efficient Construction Site Administrator to support their operations in Sandton, Gauteng . This role is essential for ensuring the smooth day-to-day running of the site office, providing administrative and logistical support to the project team. The Site Administrator will be responsible for managing site documentation, coordinating communications, handling site personnel queries, and assisting with procurement and payroll processes. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to thrive in a busy, fast-paced construction environment. This is a great opportunity to be an integral part of significant construction projects within a professional team. We are seeking an individual with strong administrative capabilities and a keen eye for detail.

Key Responsibilities

• Manage and maintain all site-related documentation, including site instructions, RFIs, and correspondence.
• Coordinate and schedule meetings, appointments, and site visits.
• Handle incoming and outgoing mail and deliveries for the site office.
• Assist with the preparation of site reports, including progress reports and safety meeting minutes.
• Manage site personnel records, including attendance registers and leave requests.
• Support the procurement process by raising purchase orders and tracking deliveries.
• Assist with the processing of timesheets and preliminary payroll information.
• Maintain an organized filing system for all site-related documents.
• Provide general administrative support to the Project Manager, Site Engineers, and other site personnel.
• Ensure the site office is well-maintained and adequately equipped.

Requirements

• A relevant qualification in Administration or a related field.
• Minimum of 2 years of experience in an administrative role, preferably within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Experience with site documentation and basic payroll functions is an advantage.
• A proactive approach and ability to work independently with minimal supervision.
• Familiarity with common construction terminology is beneficial.
• Must be based in or able to commute to Sandton, Gauteng.

Benefits

Our client offers a competitive salary based on experience and qualifications. This role provides stability and the opportunity to work within a professional and supportive construction environment. Benefits may include medical aid assistance and participation in a provident fund. You will gain valuable experience on diverse projects within the dynamic Gauteng region. Join a company that values diligence and supports employee growth.