Construction Site Administrator

Placements24; Mossel Bay; Hybrid; ZAR 201,000 - 312,000; Full time

Benefits offered by this job

Competitive salary

Remote work flexibility

Professional development support

Supportive team environment

Job summary

Placements24 is seeking a highly organized Construction Site Administrator to support projects around Mossel Bay. This fully remote role requires diligent record-keeping, strong digital communication, and the ability to manage multiple tasks across site offices.

You will handle documentation, coordinate meetings and calendars for the project management team, process invoices, and assist with payroll for site personnel, all while ensuring compliance with administrative policies.

Qualifications

• Experience as an Administrator in construction or project-based environment.
• Excellent organizational skills and attention to detail.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication for remote work.
• Ability to multitask and manage time efficiently.
• Familiarity with construction terminology is a plus.

Responsibilities

• Maintain all project documentation in a secure digital system.
• Coordinate site logistics and calendars for the PM team.
• Process invoices, track expenses, and assist payroll.
• Serve as primary contact for site personnel, suppliers, and visitors.
• Prepare reports and presentations for the project team.
• Ensure compliance with admin policies across projects.

Skills

Organizational skills

Multitasking

Remote communication

Attention to detail

Time management

Communication skills

Tools

MS Office

Document management systems

Job description

About the Role

Our client is seeking a highly organized and proactive Construction Site Administrator to provide essential administrative support for projects based in and around Mossel Bay. This role is pivotal in ensuring the smooth operation of the site office, managing documentation, coordinating communications, and supporting the project management team. While the projects are based in Mossel Bay, this specific position will operate in a fully remote capacity, requiring excellent digital communication and organizational skills. The ideal candidate is a master of administrative efficiency, adept at handling multiple tasks simultaneously, and committed to maintaining accurate records and facilitating seamless project workflow through effective remote support.

Key Responsibilities

• Manage and maintain all project-related documentation, including contracts, permits, reports, and correspondence, in a secure digital system.
• Coordinate site logistics, scheduling meetings, and managing calendars for the project management team.
• Process invoices, track expenses, and assist with payroll preparation for site personnel.
• Serve as the primary point of contact for site personnel, suppliers, and visitors, managing communications effectively via remote channels.
• Prepare reports, presentations, and other necessary documentation as required by the project team.
• Ensure compliance with administrative policies and procedures across all project activities.

Requirements

• Proven experience as an Administrator, preferably within the construction industry or a project-based environment.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with digital document management systems.
• Excellent written and verbal communication skills, essential for remote interaction.
• Ability to multitask, prioritize effectively, and manage time efficiently in a remote setting.
• Familiarity with construction terminology is a plus but not essential.

Benefits

• Competitive salary and benefits package.
• Flexible working hours within a remote work structure.
• Opportunity to contribute to significant construction projects from an administrative standpoint.
• Professional development support for administrative skills and software.
• Supportive team environment focused on effective remote collaboration.