Catering Operations Coordinator

Placements24; Stellenbosch; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Growth opportunities

Team collaboration

Job summary

Placements24 is seeking a Catering Operations Coordinator for events in the Paarl region of the Western Cape. You will manage all logistical aspects, coordinate staff and suppliers, and ensure flawless execution from setup to close, with a hands-on approach and multi-tasking in a fast-paced hospitality environment.

The role emphasizes strong organizational skills, proactive problem-solving, and excellent communication to maintain high service standards and client satisfaction during diverse

Qualifications

• 2+ years in event coordination, operations, or similar role within hospitality or catering.
• Proven ability to manage multiple tasks in a dynamic environment.
• Strong communication and interpersonal abilities.
• Proficiency with MS Office (Word, Excel, Outlook).
• Knowledge of food safety and hygiene standards.

Responsibilities

• Coordinate all logistical aspects of catering events, including staffing, equipment, transportation, and venue setup.
• Liaise with clients to confirm event details, dietary requirements, and special requests.
• Manage supplier relationships and ensure timely deliveries.
• Create event schedules and assign tasks to staff.
• Oversee inventory of catering supplies and equipment.
• Ensure compliance with health, safety, and hygiene regulations.
• Provide on-site support during events as needed.
• Handle client inquiries and resolve operational issues.

Skills

Event coordination

Organizational skills

Time management

Communication

Problem solving

Flexibility

Food safety knowledge

Event management software

Attention to detail

Tools

MS Office

Job description

About the Role

Our client, a highly reputable catering service operating in the beautiful region of Paarl, Western Cape , is seeking a diligent and organized Catering Operations Coordinator. This crucial role involves supporting the smooth day-to-day running of the catering business, ensuring that events are flawlessly executed from start to finish. You will be involved in logistical planning, client communication, supplier coordination, and team management. The ideal candidate is detail-oriented, proactive, and possesses excellent problem-solving skills. This position requires a hands-on approach and the ability to manage multiple tasks simultaneously in a dynamic environment. You will be a key player in maintaining our client's reputation for excellence in service and delivery within the competitive Paarl market.

Key Responsibilities

• Coordinate all logistical aspects of catering events, including staffing, equipment, transportation, and venue setup.
• Liaise with clients to confirm event details, dietary requirements, and any special requests.
• Manage supplier relationships, place orders for food and beverages, and ensure timely deliveries.
• Assist in creating event schedules and assigning tasks to catering staff.
• Oversee inventory management for catering supplies and equipment.
• Ensure compliance with all health, safety, and hygiene regulations.
• Provide on-site support during events as needed.
• Handle client inquiries and address any operational issues that may arise.
• Maintain accurate records of event details, costs, and client information.
• Collaborate closely with the kitchen and service teams to ensure seamless execution.

Requirements

• Minimum of 2 years of experience in event coordination, operations management, or a similar role within the hospitality or catering industry.
• Excellent organizational and time-management skills, with a keen eye for detail.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and adapt to changing priorities.
• Knowledge of food safety and hygiene standards.
• Must be able to work flexible hours, including evenings and weekends, based on event schedules.
• Based in or able to commute efficiently to Paarl, Western Cape .
• Experience with event management software is a plus.
• A proactive approach to problem-solving.

Benefits

• Competitive salary reflecting experience and responsibilities.
• Opportunity to work with a well-established and respected catering company.
• Be part of a team that delivers memorable events in the scenic Western Cape .
• Professional development and growth opportunities within the company.
• Exposure to various types of events and client interactions.
• A supportive and collaborative work environment.