Catering Event Coordinator

Placements24; Sandton; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Diverse client exposure

Professional development

Collaborative team

Memorable events

Job summary

Placements24 is seeking a highly organized Catering Event Coordinator in Sandton, Gauteng. You will be the primary point of contact from booking to completion, coordinating menus, staffing, rentals, and timelines, while liaising with culinary teams and venues to ensure flawless events.

The role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple events in a fast-paced environment. Weekend/evening availability is expected.

Qualifications

• Proven experience in event coordination.
• Strong organizational and project management skills.
• Excellent communication and client service skills.
• Proficiency in Microsoft Office Suite and familiarity with event management or CRM software.
• A keen eye for detail and commitment to accuracy.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Knowledge of food and beverage service standards is advantageous.

Responsibilities

• Serve as the main point of contact for clients throughout the event planning process.
• Coordinate all aspects of catered events, including menu selection, staffing, rentals, and timelines.
• Develop detailed event proposals and contracts, ensuring clarity on services and pricing.
• Liaise with culinary team, event staff, and venue managers to ensure smooth execution.
• Manage event budgets, track expenses, and process invoices accurately.
• Conduct site visits and pre-event meetings with clients and internal teams.
• Ensure all client requirements and dietary needs are communicated and met.
• Troubleshoot and resolve issues during planning or execution.
• Maintain client records and update event details in the system.
• Assist with on-site event management to uphold service standards.

Skills

Event coordination

Organizational skills

Communication skills

Attention to detail

Pressure management

Food & beverage knowledge (advantage)

Evenings & weekends flexibility

Proactive problem solving

Education

Hospitality/Event Management qualification

Tools

Microsoft Office Suite

CRM software

Event management software

Job description

About the Role

Our client, a premier event catering company in Sandton, Gauteng, is seeking a highly organized and client-focused Catering Event Coordinator. This role is integral to the seamless planning and execution of successful events, serving as the primary point of contact for clients from booking to completion. The Catering Event Coordinator will manage event logistics, liaise with culinary teams, ensure client satisfaction, and maintain meticulous records. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a passion for creating memorable experiences through outstanding food and service. This position offers a fantastic opportunity to work within a dynamic and fast-paced environment in the heart of Sandton, Gauteng, contributing to a wide range of prestigious events.

Key Responsibilities

• Serve as the main point of contact for clients throughout the event planning process.


• Coordinate all aspects of catered events, including menu selection, staffing, rentals, and timelines.


• Develop detailed event proposals and contracts, ensuring clarity on services and pricing.


• Liaise effectively with the culinary team, event staff, and venue managers to ensure smooth execution.


• Manage event budgets, track expenses, and process invoices accurately.


• Conduct site visits and pre-event meetings with clients and internal teams.


• Ensure all client requirements and dietary needs are accurately communicated and met.


• Troubleshoot and resolve any issues that arise in planning or execution.


• Maintain client records and update event details in the company's system.


• Assist with on-site event management as needed to ensure service standards are upheld.

Requirements

• Proven experience in event coordination, preferably within the catering or hospitality industry.


• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.


• Excellent communication, interpersonal, and client service skills.


• Proficiency in Microsoft Office Suite and familiarity with event management or CRM software.


• A keen eye for detail and a commitment to accuracy.


• Ability to work effectively under pressure and meet deadlines in a fast-paced environment.


• Knowledge of food and beverage service standards and trends is advantageous.


• Flexibility to work varied hours, including evenings and weekends, as required for events in Sandton, Gauteng.


• A proactive approach to problem-solving.


• Relevant qualification in Hospitality Management, Event Management, or a related field is a plus.

Benefits

• Competitive salary and potential for performance bonuses.


• Opportunity to work with a diverse range of clients and high-profile events.


• Professional development and growth opportunities within a reputable company.


• Collaborative and supportive team environment.


• Be instrumental in creating unforgettable event experiences.