Catering Event Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 270,000; Full time

Job summary

Placements24 in Mossel Bay is seeking a highly organized Catering Event Coordinator to plan and execute catering services for diverse events. The role acts as the main liaison between clients and operations, ensuring requirements are met with precision and professional delivery.

The ideal candidate has at least 2 years in event coordination or hospitality, strong communication, and a client-centric approach.

Qualifications

• Minimum 2 years of experience in event coordination, hospitality, or a client-facing role.
• Strong organizational and planning skills with meticulous attention to detail.
• Excellent communication, negotiation and interpersonal abilities.
• Willingness to work evenings and weekends as event schedules require.

Responsibilities

• Consult with clients to understand event needs, preferences and budget.
• Develop detailed proposals with menus, timelines and staffing requirements.
• Coordinate logistics: venue liaison, equipment, and transportation.
• Liaise with kitchen and service teams to ensure accurate execution of plans.
• Manage event timelines and ensure punctuality across service delivery.
• Oversee on-site setup and smooth service flow; troubleshoot issues.
• Handle client inquiries with exceptional customer service throughout planning and event.
• Conduct post-event follow-ups to gather feedback and ensure satisfaction.
• Maintain accurate client records and event documentation.

Skills

Event coordination

Hospitality

Communication skills

Attention to detail

Negotiation

MS Office

Tools

MS Office Suite

Job description

About the Role

Our client is looking for a highly organized and client-focused Catering Event Coordinator to join their team in Mossel Bay, Western Cape . This role is responsible for the detailed planning and seamless execution of catering services for a variety of events. You will act as the primary liaison between clients and the catering operations team, ensuring all requirements are met with precision and professionalism. The ideal candidate will have excellent communication skills, a keen eye for detail, and a passion for creating successful and memorable events. This hybrid role requires both on-site coordination and administrative work, offering flexibility while ensuring a strong connection to the operational delivery. You will be pivotal in translating client visions into tangible catering experiences, ensuring client satisfaction from initial consultation to post-event follow-up.

Key Responsibilities

• Consult with clients to understand their event needs, preferences, and budget.


• Develop detailed event proposals, including menus, timelines, and staffing requirements.


• Coordinate all logistical aspects of catering events, including venue liaison, equipment needs, and transportation.


• Liaise closely with the kitchen and service teams to ensure accurate execution of event plans.


• Manage event timelines and ensure punctuality for all aspects of service delivery.


• Oversee on-site event setup and ensure smooth service flow, troubleshooting any issues that may arise.


• Handle client inquiries and provide exceptional customer service throughout the planning process and event execution.


• Conduct post-event follow-ups to gather feedback and ensure client satisfaction.


• Maintain accurate client records and event documentation.

Requirements

• A minimum of 2 years of experience in event coordination, hospitality, or a related client-facing role.


• Demonstrated ability to manage multiple events and deadlines simultaneously.


• Excellent organizational and planning skills with meticulous attention to detail.


• Strong communication, negotiation, and interpersonal skills.


• Proficiency in MS Office Suite and familiarity with event management software is a plus.


• Ability to work effectively both independently and as part of a team.


• A customer-centric approach with a passion for delivering outstanding service.


• Flexibility to work evenings and weekends as required by event schedules.


• Understanding of catering services and food and beverage operations.

Benefits

• Competitive salary reflecting experience.


• Opportunity to work on diverse and exciting events in a beautiful location.


• Be part of a growing and dynamic team.


• Professional development and training opportunities.


• Gain hands‑on experience in event management and client relations.


• Contribute to creating memorable experiences for clients.