Event Catering Coordinator - Coastal Events

Placements24; Mossel Bay; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Hybrid work arrangement

Provident fund

Staff training and development

Job summary

Placements24 in Mossel Bay is seeking an Event Catering Coordinator to drive planning and execution of catering events. You will be the main point of contact for clients, guiding menu selections, coordinating logistics, and ensuring their vision is realized.

The role combines office-based planning with on-site event support, requiring excellent communication, strong organization, and a passion for creating exceptional client experiences in a coastal town setting.

Qualifications

• Excellent communication and interpersonal skills for client liaison and team coordination.
• Strong organizational and time-management abilities to handle multiple events.
• Proactive problem-solving approach with attention to detail.

Responsibilities

• Liaise with clients to understand catering needs and event details.
• Develop customized catering proposals and menus within client budget in Mossel Bay.
• Coordinate logistics including staffing, venue liaison and equipment rental.
• Manage event timelines and oversee setup/execution on event days.
• Maintain accurate client records in the CRM system.
• Collaborate with kitchen and service teams to ensure smooth execution.
• Handle inquiries and resolve issues promptly and professionally.

Skills

Communication skills

Organizational skills

Customer service

CRM familiarity

Tools

MS Office Suite

CRM systems

Job description

About the Role

Our client, a premier catering service provider in the scenic coastal town of Mossel Bay, Western Cape , is seeking a detail-oriented and enthusiastic Event Catering Coordinator. This role is crucial for ensuring the seamless planning and execution of various catering events, from intimate gatherings to larger functions. You will be the primary point of contact for clients, guiding them through the menu selection process, coordinating logistics, and ensuring their vision is brought to life. The ideal candidate will have excellent communication skills, a strong organizational aptitude, and a passion for creating exceptional client experiences. This position offers a fantastic opportunity to immerse yourself in the vibrant local event scene of Mossel Bay and contribute to the success of a growing catering business. A combination of office-based planning and on-site event support will be expected.

Key Responsibilities

• Liaise with clients to understand their catering needs, event details, and preferences.
• Develop customized catering proposals and menus based on client requirements and budget in Mossel Bay .
• Coordinate all logistical aspects of catering events, including staffing, venue liaison, and equipment rental.
• Manage event timelines and ensure all deadlines are met.
• Oversee the setup and execution of catering services on event days, ensuring client satisfaction.
• Maintain accurate client records and event details in the company's CRM system.
• Collaborate with the kitchen and service teams to ensure smooth communication and execution.
• Handle client inquiries and resolve any issues or concerns promptly and professionally.
• Assist in post-event evaluations and gather client feedback.
• Stay updated on industry trends and local event opportunities in the Western Cape .

Requirements

• Minimum of 2 years of experience in event coordination, hospitality, or a customer service role within the catering industry.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Strong communication, interpersonal, and client management skills.
• Proficiency in MS Office Suite and familiarity with CRM systems.
• A proactive and problem-solving attitude.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules in Mossel Bay .
• A passion for food, events, and delivering outstanding customer service.
• Valid driver's license and reliable transport are advantageous.
• Knowledge of the local Mossel Bay event landscape is a plus.
• Ability to work effectively both independently and as part of a team.

Benefits

• Competitive annual salary of R .
• Hybrid work arrangement, offering flexibility.
• Opportunity to coordinate diverse and exciting events in a beautiful coastal location.
• Exposure to the local event industry in the Western Cape .
• Staff training and development opportunities.
• Work in a supportive and friendly team environment.
• Contribution to a provident fund.