Cape Town Office Pro: Reception, Admin & Ops

Oryxalign; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

On-site parking

Medical aid contribution

Retirement fund contribution

Job summary

Oryxalign in Cape Town is seeking a meticulous Office Administrator to oversee daily office operations, greet visitors, manage reception and support staff with a professional image. This on-site role emphasizes organization, time management, and proactive problem-solving to keep the office running smoothly.

The successful candidate will handle mail, supplies, meetings, bookkeeping basics, and collaborate with teams in a busy, welcoming environment.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong communication and interpersonal abilities with a friendly and professional demeanor.

Responsibilities

• Manage the reception area, ensuring it is tidy, professional, and welcoming to visitors.
• Handle incoming and outgoing mail and deliveries, distributing them to appropriate departments or individuals.
• Maintain stock of office supplies, stationery, and kitchen supplies, and place orders as needed.
• Schedule and coordinate internal and external meetings, including booking rooms and preparing materials.
• Provide administrative support to staff, including filing, data entry, and document preparation.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Time management

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Oryxalign in Cape Town is seeking a meticulous Office Administrator to oversee daily office operations, greet visitors, manage reception and support staff with a professional image. This on-site role emphasizes organization, time management, and proactive problem-solving to keep the office running smoothly.

The successful candidate will handle mail, supplies, meetings, bookkeeping basics, and collaborate with teams in a busy, welcoming environment.