Branch Administration Clerk - CPT

City Logistics; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

City Logistics in Cape Town seeks a Branch Administration Clerk to deliver accurate administrative support for the branch, handling document control, payroll and HR paperwork, and coordinating with Operations, Transport and Customer Service teams.

The role supports the Branch Admin Manager in maintaining compliant records and timely reporting, requiring Grade 12 and a relevant admin/finance/HR qualification. Logistics experience is advantageous.

Qualifications

• Must have Grade 12 or equivalent.
• Experience in branch administration within logistics, transport, warehousing, or operations is preferred.
• Computer literacy with Excel, Word and Outlook is required.
• Payroll and HR documentation experience is advantageous.
• Good numerical ability and accurate data capture are essential.

Responsibilities

• Capture, check, file and maintain branch administrative records and supporting documentation.
• Assist with control of PODs, manifests, waybills, checklists and other operational documents.
• Maintain accurate physical and electronic filing systems.
• Assist with payroll-related administration (timesheets, overtime, leaves).
• Assist with employee file maintenance and general HR administration.
• Process and maintain financial documents (GRVs, GRNs, petty cash, fuel slips, procurement forms, asset records).
• Assist with monthly reporting, reconciliations and administrative cut-off requirements.
• Provide general administrative support to Operations, Transport, Customer Service and branch management.
• Maintain confidentiality of employee, payroll, financial and operational information.

Skills

Numerical ability

Data capture

Education

Grade 12 or equivalent

Certificate in Administration/Finance/HR

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Job category: Transport and Logistics Management

Location: Cape Town

Contract: Permanent

Remuneration: Market Related

EE position: No

About our company

City Logistics understands supply chains and the importance of adding maximum value, as well as providing cost-effective solutions and the highest service levels.Our extensive network throughout Southern Africa has been developed over 30 years, offering an exclusive supply chain solution, specializing in client and fleet requirements.This typically consists of a dedicated pool of vehicles and staff customized to the client's operational needs, enabling the client to share the benefits of our procurement, maintenance and risk management capacity.We are passionate about what we do, passionate about Retail and service excellence.Let us be part of your solution.

Introduction

The Branch Administration Clerk will provide accurate and efficient administrative support to the branch. The successful candidate will assist with document control, recordkeeping, financial administration, payroll and HR documentation, and general support to the Operations, Transport and Customer Service teams.The role supports the Branch Admin Manager in maintaining accurate records, compliant administrative processes and timely reporting in line with company procedures and Head Office requirements. The Branch Admin Manager is accountable for the branch's administrative, financial, payroll and HR governance, as well as supporting Operations, Transport, Customer Service and the Branch Manager.

• Capture, check, file and maintain branch administrative records and supporting documentation.
• Assist with the control of PODs, manifests, waybills, checklists and other operational documents.
• Maintain accurate physical and electronic filing systems.
• Assist with payroll-related administration, including timesheets, overtime, allowances, leave forms and supporting documents.
• Assist with employee file maintenance and general HR administration.
• Process and maintain financial documents such as GRVs, GRNs, petty cash documents, fuel slips, procurement forms and asset records.
• Assist with monthly reporting, reconciliations and administrative cut-off requirements.
• Provide general administrative support to Operations, Transport, Customer Service and branch management.
• Respond to administrative queries and escal ...?
• Maintain the confidentiality of employee, payroll, financial and operational information.
• Support internal and external audit preparation by ensuring that records are complete, accurate and readily available.
• Follow company policies, standard operating procedures and internal control requirements.
• Grade 12 or equivalent.
• A relevant certificate or qualification in Administration, Finance, Human Resources, or a related field would be advantageous.
• Previous administrative or clerical experience, preferably within a logistics, transport, warehousing, or operational environment.
• Computer literacy, particularly Microsoft Excel, Word, and Outlook.
• Good numerical ability and accurate data-capturing skills.
• Experience working with payroll, HR, finance, or operational documents would be advantageous.
• A basic understanding of document control and filing processes.

Recruitment is done in line with the Company's Employment Equity Plan and Recruitment Policy.