Warehouse Administration Manager

3L Consulting (Pty) Ltd; Cape Town; On-site; ZAR 391,000 - 502,000; Full time

Job summary

3L Consulting (Pty) Ltd is seeking a Warehouse Administration Manager to lead the branch’s administrative functions within a busy warehousing and logistics environment. The role requires close collaboration with depot and operational management to ensure controls, reporting and inventory accuracy.

The successful candidate will drive process discipline, staff administration and performance of the admin team, while maintaining compliance with SOPs and regulatory requirements.

Qualifications

• Grade 12 and at least 3 years of relevant experience.
• Good understanding of warehousing, distribution and logistics operations.
• Demonstrable industry knowledge.
• Experience with management systems and reporting.

Responsibilities

• Budget and PF reporting: ensure accuracy, timeliness, and quality analysis to improve profitability.
• Coordinate and oversee closing of claims and ensure administrative processes run smoothly.
• Manage imports-related administration and daily operational statistics.
• Oversee POD administration and cycle counts; monitor costs against budget.
• Manage petty cash, weekly WBR submissions and compliance documentation.
• Coach and develop the administration team and enforce SOPs.

Skills

Communication skills

Attention to detail

Administrative controls

Management systems knowledge

MS Office Suite

Sage X3

WMS

Education

Grade 12

Tools

Microsoft Office Suite

Sage X3

WMS

Job description

Warehouse Administration Manager

Location: Richmond Park, Cape Town
Package: R35,000 to R45,000 Total Cost to Company (TCTC) per month (Salary + Benefits)

Reporting To:Logistics / Depot Manager

The Role

The purpose of this position is to ensure the effective co-ordination and management of all administrative functions within the branch.

This is a key operational support role within the depot and requires someone who understands the administrative demands of a warehousing, distribution and logistics environment. The successful candidate will work closely with operational management and will play an important role in ensuring that administrative processes, controls, inventory administration, staff administration and reporting are effectively managed.

Key Responsibilities

• Budget and PF

  • Ensure budget and PF reporting is accurate, completed on time, and supported by quality analysis to improve profitability.

  • Provide quality analysis and information that supports improved profitability.

• Operational Administration

  • Manage and support the closure of claims.

  • Ensure effective management of administrative processes.

  • Manage imports-related administration.

  • Ensure daily operational statistics are completed and maintained.

  • Manage Proof of Delivery (POD) administration.

• Inventory Control

  • Plan and execute monthly stock takes.

  • Control and monitor daily cycle counts.

  • Analyse cycle-count results to proactively identify potential risk areas or products.

  • Manage CHEP and other pallets.

  • Manage rejected stock administration.

• Staff Administration

  • Manage time and attendance and ensure the required submissions are made to Head Office.

  • Manage employee leave administration.

  • Manage shift patterns and control overtime.

  • Control the issue and administration of PPE.

  • Ensure administration teams adhere to required Standard Operating Procedures.

  • Manage the performance of team members.

• Depot Administration

  • Manage petty cash.

  • Ensure accurate and timely submission of weekly WBR (Weekly Business Review) information.

  • Monitor and control costs against budget.

  • Ensure SOPs remain current and are consistently enforced.

  • Ensure all required food-safety, regulatory and operational compliance documentation, including YUM and DAFF requirements, is current and appropriately maintained.

• Staff Training, Development and Leadership

  • Coach, guide and support team members to achieve high standards of performance.

  • Provide appropriate coaching and support to underperforming employees.

  • Ensure adherence to required disciplinary processes.

Ideal Candidate

The ideal candidate will be an experienced warehouse or logistics administration professional who is comfortable working in a fast-moving operational environment and understands how strong administrative controls support effective warehousing and distribution operations.

You should be highly detail-oriented, organised and confident working with operational data, inventory controls, staff administration, reporting and compliance requirements. You will also need to be comfortable leading and managing an administration team while working closely with depot and operational management.

This role will suit someone who combines strong administrative discipline with a practical understanding of warehouse, distribution and logistics operations.

Knowledge, Skills and Attributes

The successful candidate should demonstrate:

• Strong communication skills.

• Excellent attention to detail.

• A strong focus on controls and administrative accuracy.

• Knowledge and experience of management systems.

• Computer literacy, including:

  • Microsoft Office Suite

  • Sage X3

  • Warehouse Management Systems (WMS)

Minimum Qualifications and Experience

• Grade 12.

• Minimum of 3 years' relevant experience in a similar role.

• Demonstrable industry knowledge.

Given the operational nature of the role, candidates should have a good understanding of warehousing, distribution and logistics operations.

Employment Equity

In support of our client's Employment Equity objectives, preference may be given to suitably qualified candidates from designated groups.