Branch Logistics Admin & Records Specialist

City Logistics; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

City Logistics in Cape Town seeks a Branch Administration Clerk to deliver accurate administrative support for the branch, handling document control, payroll and HR paperwork, and coordinating with Operations, Transport and Customer Service teams.

The role supports the Branch Admin Manager in maintaining compliant records and timely reporting, requiring Grade 12 and a relevant admin/finance/HR qualification. Logistics experience is advantageous.

Qualifications

• Must have Grade 12 or equivalent.
• Experience in branch administration within logistics, transport, warehousing, or operations is preferred.
• Computer literacy with Excel, Word and Outlook is required.
• Payroll and HR documentation experience is advantageous.
• Good numerical ability and accurate data capture are essential.

Responsibilities

• Capture, check, file and maintain branch administrative records and supporting documentation.
• Assist with control of PODs, manifests, waybills, checklists and other operational documents.
• Maintain accurate physical and electronic filing systems.
• Assist with payroll-related administration (timesheets, overtime, leaves).
• Assist with employee file maintenance and general HR administration.
• Process and maintain financial documents (GRVs, GRNs, petty cash, fuel slips, procurement forms, asset records).
• Assist with monthly reporting, reconciliations and administrative cut-off requirements.
• Provide general administrative support to Operations, Transport, Customer Service and branch management.
• Maintain confidentiality of employee, payroll, financial and operational information.

Skills

Numerical ability

Data capture

Education

Grade 12 or equivalent

Certificate in Administration/Finance/HR

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

City Logistics in Cape Town seeks a Branch Administration Clerk to deliver accurate administrative support for the branch, handling document control, payroll and HR paperwork, and coordinating with Operations, Transport and Customer Service teams.

The role supports the Branch Admin Manager in maintaining compliant records and timely reporting, requiring Grade 12 and a relevant admin/finance/HR qualification. Logistics experience is advantageous.