Transport Administrator

South African National Blood Service; Roodepoort; On-site; ZAR 230,000 - 281,000; Full time

Job summary

The South African National Blood Service in Roodepoort is seeking a Transport Administrator to provide administrative and operational support to the Transport Department, coordinating documentation, maintaining records, and ensuring compliance with policies and safety standards.

Key duties include organising meetings, taking minutes, arranging travel for the HOD and staff, capturing vehicle checklists, deliveries and insurance claims, and supporting fleet and driver activities to deliver

Qualifications

• 2 years’ experience in Administration, Filing and Data Capturing environment.
• 1 Year Experience in Order receipt and processing.
• Grade 12 qualification required.

Responsibilities

• Coordinate documentation within the transport department and maintain accurate records.
• Assist with fleet and driver activities and ensure policy compliance.
• Capture vehicle checklists, deliveries, collections and insurance claims in the system.

Skills

Analytical thinking

Attention to detail

Planning

Organising

Communication

Teamwork

Customer service

Technical skills

Administrative skills

Computer skills

Education

Grade 12

Job description

Job category: Administration

Location: Roodepoort

Contract: Permanent

Business Unit: Constantia Kloof

Remuneration: R 255,111.00

EE position: Yes

Introduction

The purpose of the Transport Administrator role is to provide efficient administrative and operational support to the Transport Department by coordinating documentation, maintaining accurate records, supporting fleet and driver activities, and ensuring compliance with organisational policies, safety standards, and regulatory requirements. The role contributes to the effective, cost-efficient, and reliable delivery of transport services through accurate administration, communication, and coordination.

KPA 1: Ensures the organising, monitoring and controlling of documentation within the transport department

KPI

• 1.1 Organises workshops, seminars and meetings (internal and external) etc. for the HOD and staff within the
• 1.2 Meeting minutes and collation of business plan, policies procedures, strategies, processes, methods and projects.
• 1.3 Takes minutes at all departmental meetings and compiles these minutes to final draft.
• 1.4 Takes minutes at quarterly, monthly and office meetings and at other meetings as required.
• 1.5 Distributes these minutes to all the relevant people after approval by the HOD not later than 3 days after each
• 1.6 Makes corrections to various documents and forms when required and arranges for booklets and training manuals to be printed.
• 1.7 Organises travel arrangements, including flight reservations, hotel accommodation, itinerary, reimbursement for expenses etc. for the HOD and staff within the department as required.
• 1.8 Ensure that all Dispatch Controllers paperwork to the Administration Controller, to ensure that all documentation listed below is captured and filed appropriately:

• Vehicle Checklist.
• Delivery Sheet.
• Collection Sheet.
• Client Feedback Form.
• Insurance Claim Forms.
• Waybill Proof of Deliveries.
• Fines.
• Delivery and Collection Sheet.
• Filing of SOP for Transport and Deviation Reports.
• Non – Conformances.

KPA 2: Ensures that the administration within the Transport Department is undertaken efficiently and effectively

KPI

• 2.1. Answer telephones.
• 2.2. Co-ordinate and schedule the physical allocation of Vehicles and Routes to Drivers.
• 2.3. Organise the transport paper flow.
• 2.4. Perform any other duties as and when required by the Dispatch Controller.

KPA 3:Ensures that the administration of the Fleet Management System is undertaken timeously and accurately

KPI

• 3.1. Capture all Vehicle Checklists – Report any discrepancies to the Head of Transport or the Dispatch Controller.
• 3.2. Capture all delivery and collection sheet schedules.
• 3.3. Capture fines.
• 3.4. Capture proof of deliveries and Delivery Sheets.
• 3.5. Capture and File Insurance claims.
• 3.6. Reports on any discrepancies in respect of the above documentation.

Cognitive

• Analytical Thinking and Attention to detail
• Planning, organising and monitoring.

Personal

• Personal Development
• Self-Management

Interpersonal

• Customer ServiceOrientation
• Teamwork
• Communication

Prof. technical

• Technical skills.
• Administrative Skills.
• Computer Skills

Special Circumstances

• Overtime as and when required.
• Travelling when required

Education

• Grade 12

Experience and knowledge requirements

• 2 Years’ experience in Administration, Filing and Data Capturing environment.
• 1 Year Experience in Order receipt and processing.