Administrative Assistant - Logistics & Supply Chain

Placements24; Vereeniging; On-site; ZAR 134,000 - 223,000; Full time

Benefits offered by this job

Competitive salary based on experience

Skill development opportunities

Supportive work environment

Vereeniging branch

Job summary

Placements24 is seeking an Administrative Assistant for our Vereeniging branch to support logistics and operations teams with essential admin duties. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

You will handle shipping documentation, coordinate deliveries, maintain inventory records, and assist with general office duties while ensuring accuracy and compliance with company policies.

Qualifications

• Minimum of 2 years of experience in an administrative role, preferably within logistics or supply chain.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills in English.

Responsibilities

• Process and manage all shipping and receiving documentation.
• Coordinate and schedule deliveries and pickups with drivers and clients.
• Maintain up-to-date inventory records and assist with stock takes.
• Assist the logistics and operations teams with various administrative tasks.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems for all logistical and administrative records.
• Prepare reports on shipping volumes, delivery times, and inventory levels.

Skills

MS Office

Organization

Communication

Detail oriented

Education

Matric or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

About the Role

Our client, a prominent player in the logistics and supply chain industry, is seeking a dedicated and efficient Administrative Assistant for their Vereeniging branch. This role is fundamental to the smooth operation of the branch, providing essential administrative support to the logistics and operations teams. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate a meticulous attention to detail, ensuring all documentation and processes are handled accurately. You will be involved in a variety of tasks, including managing shipping documentation, coordinating deliveries, maintaining inventory records, and assisting with general office duties. This is an excellent opportunity for an individual looking to build a career within a vital sector and contribute to the efficient movement of goods. We are seeking a proactive and reliable team member who can effectively manage administrative tasks in a fast-paced environment. Our client values efficiency and accuracy, and this role is crucial for maintaining those standards within the Vereeniging operations. You will be the backbone of administrative support for a busy logistics hub.

Key Responsibilities

• Process and manage all shipping and receiving documentation accurately and efficiently.
• Coordinate and schedule deliveries and pickups, liaising with drivers and clients.
• Maintain up-to-date inventory records and assist with stock takes.
• Assist the logistics and operations teams with various administrative tasks.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems for all logistical and administrative records.
• Prepare reports on shipping volumes, delivery times, and inventory levels.
• Provide general office support, including managing supplies and maintaining office tidiness.
• Ensure compliance with company policies and safety regulations.
• Assist with customer inquiries related to shipment status and delivery times.

Requirements

• Minimum of 2 years of experience in an administrative role, preferably within the logistics or supply chain sector.
• Demonstrated experience in handling shipping documentation and logistics-related tasks.
• Excellent organizational skills and a strong ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills in English.
• A keen eye for detail and accuracy in data entry and documentation.
• Ability to work independently and as part of a team in a demanding environment.
• Must be located in or willing to commute to Vereeniging.
• A driver's license and reliable transport are advantageous.

Benefits

• Competitive salary based on experience.
• Opportunity to gain specialized experience in the logistics and supply chain industry.
• Be part of a reputable and growing company.
• Supportive work environment and opportunities for skill development.
• Contribute to the smooth running of operations in the Vereeniging area.