Banqueting and Events Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive rate

Hybrid schedule

Job summary

Placements24 in Mossel Bay, Western Cape, seeks a Banqueting and Events Coordinator to manage planning and execution of banquets and events. You will liaise with clients, coordinate details from concept to completion, and collaborate with kitchen and venue staff to deliver memorable experiences.

A minimum of 2 years' experience in event coordination is required, along with strong organizational and communication skills. This hybrid role offers flexibility in scheduling.

Qualifications

• A minimum of 2 years of experience in event coordination, banqueting, or hospitality management.
• Excellent organizational and time-management skills, with the ability to manage multiple projects.
• Strong communication and interpersonal skills, with a talent for client relationship management.
• Proficiency in MS Office Suite and event management software.
• A creative mindset with a good eye for detail in event setup and décor.
• Ability to work flexible hours, including evenings and weekends, as required for events in Mossel Bay, Western Cape.
• A proactive approach to problem-solving and a passion for delivering exceptional guest experiences.
• Knowledge of food and beverage service standards is advantageous.

Responsibilities

• Coordinate all aspects of banqueting and event planning, including client consultations, menu selection, and timeline management.
• Develop detailed event proposals and maintain accurate client records.
• Liaise with internal teams (kitchen, service staff) and external vendors (florists, decorators, AV) to ensure all event requirements are met.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee event setup and execution on the day, ensuring smooth operations and client satisfaction.
• Handle any on-site issues or client requests efficiently and professionally.
• Conduct post-event follow-ups and gather client feedback for continuous improvement.
• Maintain a high standard of service and presentation at all events.

Skills

Event coordination

Client relationship

Time management

MS Office proficiency

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a distinguished provider of premium catering services, is seeking a highly organized and proactive Banqueting and Events Coordinator to join their dynamic team in Mossel Bay, Western Cape . This role is central to ensuring the seamless planning and execution of a variety of banquets and special events. The coordinator will liaise directly with clients, manage event details from conception to completion, and work closely with the catering and venue staff to deliver exceptional experiences. The ideal candidate has a passion for events, meticulous attention to detail, and strong communication skills. This is a fantastic opportunity to contribute to memorable occasions within the beautiful coastal environment of Mossel Bay , offering a hybrid work arrangement for optimal flexibility.

Key Responsibilities

• Coordinate all aspects of banqueting and event planning, including client consultations, menu selection, and timeline management.
• Develop detailed event proposals and maintain accurate client records.
• Liaise with internal teams (kitchen, service staff) and external vendors (florists, decorators, AV) to ensure all event requirements are met.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee event setup and execution on the day, ensuring smooth operations and client satisfaction.
• Handle any on-site issues or client requests efficiently and professionally.
• Conduct post-event follow-ups and gather client feedback for continuous improvement.
• Maintain a high standard of service and presentation at all events.

Requirements

• A minimum of 2 years of experience in event coordination, banqueting, or hospitality management.
• Excellent organizational and time-management skills, with the ability to manage multiple projects.
• Strong communication and interpersonal skills, with a talent for client relationship management.
• Proficiency in MS Office Suite and event management software.
• A creative mindset with a good eye for detail in event setup and décor.
• Ability to work flexible hours, including evenings and weekends, as required for events in Mossel Bay, Western Cape .
• A proactive approach to problem-solving and a passion for delivering exceptional guest experiences.
• Knowledge of food and beverage service standards is advantageous.

Benefits

• This contract position offers a competitive rate, opportunities to gain diverse event experience, and a flexible hybrid work schedule.
• You will be part of a professional and enthusiastic team, working in a role that allows you to directly contribute to the success of many special occasions in the stunning Mossel Bay region.